Post-Bac Admin Coordinator — Part-Time Office & Programs

Scripps College; Claremont (CA); On-site; USD 34,000 - 36,000; Part time

Job summary

Scripps College seeks a Post Bacc-Admin Coordinator to provide wide-ranging administrative support for the Post-Baccalaureate Pre-Medical Program in Claremont, CA. The role reports to the Program Director and assists both Administrative and Faculty Directors.

Responsibilities include managing confidential files, coordinating interview days, preparing reports, updating databases, and handling invoices and travel arrangements as needed.

Qualifications

• Requires intermediate or advanced proficiency with word processing, spreadsheets and other software applications.
• Ability to accurately compose written correspondence and develop reports.
• Knowledge of bookkeeping procedures to maintain and monitor department accounts and payroll.
• Regular and consistent attendance and the ability to work overtime as needed.

Responsibilities

• Maintains confidential files and mailing lists; updates department database.
• Inputs student information and generates reports for multiple admission cycles.
• Organizes interview days and welcomes prospective students.
• Prepares invoices, processes receipts, and balances accounts.

Skills

Word processing

Spreadsheets

Business writing

Calendar management

Attention to detail

Education

High school diploma or equivalent

Two years of college or business school

Tools

CX database

Sakai

Microsoft Office

Job description

Scripps College seeks a Post Bacc-Admin Coordinator to provide wide-ranging administrative support for the Post-Baccalaureate Pre-Medical Program in Claremont, CA. The role reports to the Program Director and assists both Administrative and Faculty Directors.

Responsibilities include managing confidential files, coordinating interview days, preparing reports, updating databases, and handling invoices and travel arrangements as needed.