Impactful Operations & Events Coordinator

The Aspen Institute; Washington (Washington County); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Health benefits

Paid leave

Retirement plan

Job summary

The Aspen Institute is seeking an Administrative & Operations Coordinator for Weave: The Social Fabric Project. The role focuses on day-to-day administration, event logistics, vendor payments, and coordinating with the Executive Director and team in the DC office.

This non-supervisory position reports to the Senior Operations Associate and offers growth opportunities. Salary ranges from $55,000 to $60,000 with in-person work three days a week at the DC office and a comprehensive benefits

Qualifications

• Minimum 1+ years of administrative and/or event planning experience is required.
• Knowledge of Microsoft Office and Google suite of tools is required. Knowledge of Asana, Zoom, SurveyMonkey and CVENT (or similar) is helpful.
• Ability to write and express yourself quickly and clearly in a professional tone.

Responsibilities

• Arrange travel, including flights and hotel reservations, for Executive Director as well as other program leadership.
• Prepare pre-read meeting briefing documents for Executive Director, including biographies and summaries.
• Process invoice payment and vendor set-up using Aspen software (Tipalti).
• Organize/submit expense reports for program leadership using Aspen software (Concur).
• Assist with designing, editing and sending out programmatic and event surveys, when applicable, using Aspen Software (SurveyMonkey).
• Monitor, direct, and respond to inquiries to Weave by phone, email, and web.
• Assist with sending and tracking communications to donors (e.g thank you letters).
• Ensure shared team Outlook calendar is up to date and used consistently.
• Enter and update data in Aspen CRM software, including donor opportunity tracking.
• Develop SOPs for internal team processes and support project tracking using Aspen (Asana).
• Manage internal and external print jobs.

Skills

Administrative support

Event planning

Professional communication

Tools

Asana

Zoom

SurveyMonkey

CVENT

Job description

The Aspen Institute is seeking an Administrative & Operations Coordinator for Weave: The Social Fabric Project. The role focuses on day-to-day administration, event logistics, vendor payments, and coordinating with the Executive Director and team in the DC office.

This non-supervisory position reports to the Senior Operations Associate and offers growth opportunities. Salary ranges from $55,000 to $60,000 with in-person work three days a week at the DC office and a comprehensive benefits