Impactful Operations & Events Coordinator

The Aspen Institute; Washington (District of Columbia); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Health benefits

Retirement benefits

Paid leave

Job summary

The Aspen Institute in Washington, DC seeks an Administrative & Operations Coordinator to provide day-to-day support across the Weave team, including scheduling, expense processing, vendor setup, and event logistics.

You will work with Google Drive, Asana, CRM, and other tools, coordinating meetings, travel, and on-site support. This role reports to the Senior Operations Associate and offers growth opportunities.

Qualifications

• Minimum 1+ years of administrative and/or event planning experience is required.
• Knowledge of Microsoft Office and Google suite of tools is required.
• Knowledge of Asana, Zoom, Survey Monkey and CVENT (or similar) is helpful.
• Ability to communicate clearly in professional written and verbal form.

Responsibilities

• Arrange travel and hotel reservations for executives and leadership.
• Prepare briefing documents, bios, and meeting summaries.
• Process invoices and vendor setups using Aspen software (Tipalti).
• Organize expense reports using Concur and track payments.
• Support event surveys and donor communications; manage calendars and resources.

Skills

Administrative experience

Written communication

Time management

Tools

Microsoft Office

Google Suite

Asana

Zoom

SurveyMonkey

CVENT

Job description

The Aspen Institute in Washington, DC seeks an Administrative & Operations Coordinator to provide day-to-day support across the Weave team, including scheduling, expense processing, vendor setup, and event logistics.

You will work with Google Drive, Asana, CRM, and other tools, coordinating meetings, travel, and on-site support. This role reports to the Senior Operations Associate and offers growth opportunities.