Hybrid Administrative & Operations Coordinator (DC)

aspeninstitute; Washington (District of Columbia); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

Retirement benefits

Paid leave

Job summary

The Aspen Institute seeks an Administrative & Operations Coordinator to support the Weave team in Washington, DC. You will manage calendars and travel, process payments, organize meetings and events, and maintain CRM data and shared resources.

This non-supervisory role reports to the Senior Operations Associate and offers growth within the organization. Salary ranges from 55,000 to 60,000 USD, with in‑person work at the DC office at least three days a week.

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum 1+ years of administrative and/or event planning experience.
• Proficiency with Microsoft Office and Google suite; familiarity with Asana, Zoom, SurveyMonkey and CVENT is helpful.

Responsibilities

• Manage Executive Director Outlook calendar and travel arrangements.
• Process invoices and vendor setup using Aspen software (Tipalti).
• Submit and track expense reports for leadership via Concur.
• Assist with program surveys and event logistics using Aspen tools (SurveyMonkey, CVENT).
• Support donor communications and maintain team calendars and resources.

Skills

Calendar management

Effective communication

Time management

Proactive problem solving

Education

Bachelor's degree or equivalent experience

Tools

Asana

Zoom

SurveyMonkey

CVENT

Concur

Tipalti

Job description

The Aspen Institute seeks an Administrative & Operations Coordinator to support the Weave team in Washington, DC. You will manage calendars and travel, process payments, organize meetings and events, and maintain CRM data and shared resources.

This non-supervisory role reports to the Senior Operations Associate and offers growth within the organization. Salary ranges from 55,000 to 60,000 USD, with in‑person work at the DC office at least three days a week.