Impactful Office Manager — A/R, Payroll & Hiring

Prestige Care and Rehabilitation - Pinewood Terrace; Portland (OR); On-site; USD 40,000 - 65,000; Full time

Job summary

Prestige Care and Rehabilitation - Pinewood Terrace is seeking an Office Manager to oversee the business office operations, including A/R, A/P, payroll, and front desk support. The role also supports recruiting and ensures accurate records while collaborating with a team of healthcare providers in a home-like setting.

The ideal candidate has an associate degree or equivalent, at least two years in a medical/assisted living office, and proficiency with Excel and accounting software.

Qualifications

• Associate degree or equivalent knowledge and skills.
• Two years’ experience in business office including managing accounts receivable and proficiency with Excel and accounting software.
• Experience billing in assisted living or senior living is preferred; ability to prioritize and meet deadlines.

Responsibilities

• Manage business office systems with daily, weekly and monthly tasks.
• Maintain records for accounts receivable, accounts payable, move-ins, census, and financial files.
• Perform routine billing processes and correct discrepancies.
• Manage collections and coordinate with leadership to collect difficult accounts.
• Assist move-in verification and paperwork.
• Complete month-end close and A/R reviews.
• Manage petty cash and resident trust accounts per policy.
• Maintain personnel and resident files in compliance with laws and policy.
• Assist in new hire process including postings, interviewing, and onboarding.
• Handle payroll duties and perform payroll close with central support.

Skills

Attention to detail

Organizational skills

Teamwork

Education

Associate Degree or equivalent

Tools

Microsoft Excel

Accounting software

Job description

Prestige Care and Rehabilitation - Pinewood Terrace is seeking an Office Manager to oversee the business office operations, including A/R, A/P, payroll, and front desk support. The role also supports recruiting and ensures accurate records while collaborating with a team of healthcare providers in a home-like setting.

The ideal candidate has an associate degree or equivalent, at least two years in a medical/assisted living office, and proficiency with Excel and accounting software.