Temporary-Business Office Manager

Aperion Care; Newburyport (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

AdviniaCare is seeking a Temporary Business Office Manager to handle A/R, A/P, HR coordination and payroll oversight in a skilled nursing facility. This full-time role requires knowledge of the business office operations and billing processes, with emphasis on private pay, Medicaid, MassHealth, and Medicare interactions.

You will oversee accounts payable and accounts receivable, perform routine collections, prepare daily census reconciliations, and cross-train on payroll and HR duties, ensuring

Qualifications

• 2-3 years of experience assisting or managing the business office in a healthcare facility (SNF preferred)
• 2 years of experience in a healthcare business office
• Preferred experience with Point Click Care Software
• Detail oriented with excellent computer skills

Responsibilities

• Prepares Private Pay and Patient Liability billing
• Knowledge of Accounts Receivable/Medicaid/Pending process and coding to MassHealth requests and tracking/some knowledge of Medicare and other insurances
• Understanding of MMQ request and tracking/Patient Pay Amount and Private billing and collections
• Must be able to explain why the amount is owed to resident and/or responsible party
• Performs routine collection calls to and responsible parties
• Follows up on outstanding Private and PPA balances, resolves issues
• Inputs documentation on all collection activity into PCC
• Prepares daily census, as well as census reconciliation
• Direct processing of accounts receivable adjustments/refunds
• Scans all checks received by the facility and posts them to PCC
• Enters withdrawals and deposits
• Knowledge of Personal Needs Account
• Attends Medicare and Managed Care Meetings
• Completes Payee Forms
• Oversight and processing of all accounts payable
• Audits Petty Cash
• Must be willing to cross train on Payroll and Human Resources duties
• Knowledge of payroll
• Working knowledge of HR, keeps up to date on HR changes
• Implements any corporate directive regarding new changes in processing payroll
• Performs additional duties as assigned

Skills

Accounts Receivable

Accounts Payable

Payroll

HR knowledge

PCC software

Billing & collections

Education

Healthcare administration experience

Tools

Point Click Care

Job description

AdviniaCare is searching for a Temporary Business Office Manager to perform A/R and A/P duties along with overseeing the Human Resource and Payroll Coordination. This position requires working knowledge of the Business Office in a nursing home facility. This is a full-time position offering a competitive salary.We are an equal-opportunity employer.

AdviniaCare, a Pointe Group Care Community, is an established senior living provider operating assisted living, memory care, and skilled nursing facilities from Massachusetts to Florida, with a history of providing high quality care and services. We recognize industry challenges, and we strive to provide Exceptional Care, Every Resident, Every Day. This is core to our mission. If you feel that you have what it takes to contribute to our team and our mission, to devote yourself to the lives of others, then AdviniaCare is the organization for you.

JOB DESCRIPTION

• Prepares Private Pay and Patient Liability billing

• Knowledge of Accounts Receivable/Medicaid/Pending process and coding to MassHealth requests and tracking/some knowledge of Medicare and other insurances

• Understanding of MMQ request and tracking/Patient Pay Amount and Private billing and collections

• Must be able to explain why the amount is owed to resident and/or responsible party

• Performs routine collection calls to and responsible parties

• Follows up on outstanding Private and PPA balances, resolves issues

• Inputs documentation on all collection activity into PCC

• Prepares daily census, as well as census reconciliation

• Direct processing of accounts receivable adjustments/refunds

• Scans all checks received by the facility and posts them to PCC

• Enters withdrawals and deposits

• Knowledge of Personal Needs Account

• Attends Medicare and Managed Care Meetings

• Completes Payee Forms

• Oversight and processing of all accounts payable

• Audits Petty Cash

• Must be willing to cross train on Payroll and Human Resources duties

• Knowledge of payroll

• Working knowledge of HR, keeps up to date on HR changes

• Implements any corporate directive regarding new changes in processing payroll

• Performs additional duties as assigned

QUALIFICATIONS

• Must have 2-3 years of experience assisting or managing the Business Office of a healthcare facility (SNF preferred)

• 2 years of experience working in a Business Office of a healthcare facility

• Preferred experience with Point Click Care Software

• Candidate must be detail oriented with excellent computer skills