Impactful ELC Operations & Events Coordinator

Addison Press Inc; Middlebury, Northern (VT, KY); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

MiddCard Privileges

Season pass discounts

Partner Inclusion Program

Health benefits

Dental and vision coverage

Retirement matching

Paid time off

Educational assistance

Job summary

Middlebury College in Vermont seeks a coordinates programs and events for its Experiential Learning Centers, coordinating shared operations, calendars, and visitor experiences to strengthen connections among students, faculty, staff, alumni, employers, and community partners. This full-time, benefits-eligible role supports student engagement, experiential learning, and career readiness.

You will supervise student staff, manage event logistics, and help maintain welcoming spaces, data reporting,

Qualifications

• Bachelor’s degree required; Associate’s degree with three years of relevant experience may be considered.
• Relevant experience in event planning, operations, program or project management, educational administration, office operations, public relations, or related fields required.
• Strong organizational and operational coordination skills, including the ability to manage multiple projects simultaneously, prioritize competing demands, and respond effectively to changing schedules and operational needs.
• Ability to work independently and collaboratively in cross-functional environments, anticipate operational challenges proactively, and implement effective solutions in a dynamic setting.
• Excellent oral and written communication skills, strong customer service orientation, and ability to manage sensitive interactions professionally while fostering productive relationships with diverse internal and external constituents; ability to develop productive working relationships with students, faculty, staff, alumni, employers, and community partners.
• Demonstrated ability to supervise, train, schedule, and support student employees and event support staff.
• Proficiency with Microsoft Office Suite, Google applications, Zoom, and the ability to learn new technologies and systems as needed.

Responsibilities

• Coordinates event planning through development, production, and event-day delivery, including guest travel, catering, facilities, accessibility, risk management, expenditures, staffing, calendars, and problem resolution.
• Collaborates with ELC staff to develop event objectives, timelines, formats, and budgets; translates programmatic needs into operational plans and supports implementation and delivery.
• Supports shared ELC operational and office-management functions, including budget support, supply management, building operations, safety planning, opening and closing procedures, and coordination with Facilities Services and other campus partners.
• Coordinates integrated scheduling, logistics planning, and shared event calendars across ELC units; advises staff on operational considerations related to programs and events.
• Supports a welcoming and inclusive ELC user experience by coordinating front-line services, maintaining shared spaces, communicating information related to ELC programs and services, and supporting the appearance and functionality of common areas.
• Maintains accurate data related to student, alumni, employer, and community engagement and assists in preparing reports related to ELC programs, events, and operational activities.
• Coordinates student, staff, and guest travel arrangements related to ELC programs and events.
• Supervises and supports student employees and event-support staff, including hiring, training, scheduling, and assigning responsibilities, while promoting the missions, values, and strategic priorities of the Experiential Learning Centers.

Skills

Event planning

Operations coordination

Project management

Office operations

Customer service

Cross-functional collaboration

Microsoft Office

Google applications

Zoom

Learning new technologies

Education

Bachelor’s degree

Associate’s degree with relevant experience

Tools

Microsoft Office Suite

Google Workspace

Zoom

Job description

Middlebury College in Vermont seeks a coordinates programs and events for its Experiential Learning Centers, coordinating shared operations, calendars, and visitor experiences to strengthen connections among students, faculty, staff, alumni, employers, and community partners. This full-time, benefits-eligible role supports student engagement, experiential learning, and career readiness.

You will supervise student staff, manage event logistics, and help maintain welcoming spaces, data reporting,