Impactful Affordable Housing Occupancy Specialist

Related Affordable; New York (NY); On-site; USD 41,000 - 43,000; Full time

Benefits offered by this job

Paid time off

Parking on-site

Health insurance

401(k)

FSA/HSA

Tuition reimbursement

Job summary

Related Affordable in Astoria, NY is seeking an Occupancy & Recertification Specialist to manage day-to-day leasing and income certifications for a 497-unit LIHTC/HUD community, ensuring move-ins, renewals, and recertifications comply with HUD, LIHTC, Section 8, and HPD rules.

You will verify income, assets, and housing eligibility, maintain audit-ready files, support agency audits, and partner with Property Management and Compliance teams on rent collection and renewals.

Qualifications

• 2+ years of experience in affordable housing, HUD programs, leasing, or property compliance.
• Strong proficiency in rent calculation methods, including HPD and HUD standards.
• HS Diploma/GED (bachelor’s preferred).
• Certification in COS, TCS, or other affordable housing compliance training preferred (or willingness to obtain).
• Current State Real Estate License (preferred).
• Commissioned Notary Public preferred.

Responsibilities

• Generate and manage prospect traffic and the waitlist; conduct property tours and convert qualified prospects.
• Qualify applicants, prepare program‑appropriate lease documentation, and complete move‑in files and procedures.
• Execute renewals in alignment with program rules and property objectives; maintain organized, audit‑ready files.
• Manage initial, annual, and interim recertifications, including retroactive rent calculations, in compliance with HUD regulations, LIHTC standards, and HPD guidelines.
• Review and verify income, assets, and household composition; calculate program rents for diverse income sources; identify and address income discrepancies, initiate necessary rent adjustments, and ensure all documentation is properly filed and recorded.
• Review applicant files for Section 8 eligibility, ensuring all required documents meet agency and program criteria.
• Maintain compliance with LIHTC and Section 8 program guidelines.
• Serve as a liaison between residents and property management, offering support on recertification processes and income verification requirements.
• Maintain accurate resident folders; track deadlines and recertification pipelines to prevent non‑compliance.
• Support agency audits, MORs, and file inspections; respond to findings with timely corrections.
• Partner with the Property Management and Compliance teams on rent collection follow‑ups, lease enforcement, and renewals.
• Provide notary services as needed for official documentation.
• Collaborate with the property management team to support resident relations, rent collection, and lease renewals.
• Enter and maintain data in property management/compliance systems (e.g., Yardi, RealPage, EIV/TRACS, iREMS), as assigned.
• Run periodic reports (traffic, occupancy, recert status, delinquency, compliance tasks) and support responses during audits and inspections.

Skills

Affordable housing knowledge

HUD programs

Rent calculation

Notary

Attention to detail

Communication skills

Real estate license

Education

HS Diploma/GED

Bachelor’s degree preferred

Tools

RealPage

Yardi

OneSite

JD Edwards

Job description

Related Affordable in Astoria, NY is seeking an Occupancy & Recertification Specialist to manage day-to-day leasing and income certifications for a 497-unit LIHTC/HUD community, ensuring move-ins, renewals, and recertifications comply with HUD, LIHTC, Section 8, and HPD rules.

You will verify income, assets, and housing eligibility, maintain audit-ready files, support agency audits, and partner with Property Management and Compliance teams on rent collection and renewals.