Impactful Administrative & Operations Lead — Contract (Remote)

Building Markets; New York (NY); Hybrid; USD 55,104 - 103,320; Part time

Job summary

Building Markets is seeking an organized Administrative & Operations Manager (Consultant) to maintain critical administrative and operational processes. This role involves overseeing payroll, managing accounts payable, and supporting Board activities while ensuring smooth workflows across teams.

Ideal candidates will have proven experience in administrative roles, strong knowledge of payroll systems, and excellent organizational skills. The contract is remote/hybrid, with an hourly pay rate of $40 - $75, depending on experience.

Qualifications

• Proven experience in administrative, HR, finance, or operations management roles.
• Strong knowledge of payroll systems, accounts payable, and financial reconciliation.
• Experience with grant monitoring and donor reporting is an asset.
• Excellent organizational, problem-solving, and communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Oversee payroll processing and ensure timely and accurate payments.
• Manage accounts payable processes: receive and document payments bi-monthly.
• Provide administrative support for Board activities, scheduling, and documentation.
• Assist with internal and external communications, drafting newsletters and updates.
• Monitor grant budgets and progress, flagging variances or issues.

Skills

Organizational skills

Problem-solving skills

Communication skills

Knowledge of payroll systems

Financial reconciliation

Tools

QuickBooks

Expense management systems

Job description

Building Markets is seeking an organized Administrative & Operations Manager (Consultant) to maintain critical administrative and operational processes. This role involves overseeing payroll, managing accounts payable, and supporting Board activities while ensuring smooth workflows across teams.

Ideal candidates will have proven experience in administrative roles, strong knowledge of payroll systems, and excellent organizational skills. The contract is remote/hybrid, with an hourly pay rate of $40 - $75, depending on experience.