Impactful Administrative Assistant - RAIS Support Part-Time

Catholic-Social-Services; Anchorage (AK); On-site; USD 28,000 - 34,000; Part time

Job summary

Catholic Social Services in Anchorage seeks an Administrative Assistant (Part Time) to support RAIS and other programs. The role involves intake of new clients, data entry, file management and general clerical duties.

Candidates should have strong communication, interpersonal skills, basic Word/Excel, and the ability to handle confidential information. Bilingual preferred; travel within Anchorage may be required.

Qualifications

• Minimum Education Requirement: High School Diploma or equivalent.
• Minimum Experience Requirement: One (1) year experience in human services.
• Bilingual abilities preferred.

Responsibilities

• Answer telephones courteously, log referrals. Return phone and e-mail messages in a timely manner
• Schedule intakes in a timely manner
• Make reminder calls for appointments
• Assist with scheduling appointments and meetings, including logistics
• Assist with coordinating client/staff transportation
• Conduct intakes and complete needs assessments
• Assist with interpreter and translation scheduling /coordinating. Serve as interpreter or translator or utilize interpreters or translators as appropriate
• Maintain spreadsheet of potential clients
• Enter data into the agency client record database
• Manage client confidentiality; handle sensitive personal information
• Keep informed of staff communications, changes in RAIS policies, procedures, and new community resource info daily
• Complete documentation of all meetings with and work related to clients thoroughly, accurately and in a timely fashion.
• Assign cases to case management team and refer cases to appropriate staff as needed
• Assist with a variety of administrative tasks, as needed
• Assist RAIS programs with services, as needed
• Assist with activity preparation
• Manage program supply inventory and purchasing in an efficient manner
• Participate in meetings and training as assigned by the Senior or Program Directors
• Review credit card reconciliations and verify payments are recorded in databases
• Other duties as assigned as assigned by the Senior and/or Program Directors

Skills

Communication skills

Interpersonal skills

Email experience

Word & Excel

Education

High School Diploma

Tools

Word

Excel

Job description

Catholic Social Services in Anchorage seeks an Administrative Assistant (Part Time) to support RAIS and other programs. The role involves intake of new clients, data entry, file management and general clerical duties.

Candidates should have strong communication, interpersonal skills, basic Word/Excel, and the ability to handle confidential information. Bilingual preferred; travel within Anchorage may be required.