Impact Programs & Events Lead (Hybrid)

University of Chicago; Chicago (IL); Hybrid; USD 58,000 - 63,000; Full time

Job summary

University of Chicago Booth School of Business’s Rustandy Center seeks an Assistant Director, Programs and Events to lead end-to-end event support for student, alumni, and public audiences. You will manage pre-event logistics, day-of execution, and post-event evaluation across signature programs and conferences.

The role emphasizes collaboration, attention to detail, and effective communication, with hybrid work in Chicago and involvement across multiple Booth venues.

Qualifications

• Bachelor's degree in a related field required or equivalent.
• 2–5 years of work experience in a related role.
• Experience in event planning, administrative support, and customer service preferred.

Responsibilities

• Provides project management support to Rustandy Center program owners through regular check-ins and tracking progress of events and programs using project management software.
• Supports pre-event logistics: securing dates within the Center’s programming calendar, booking appropriate space, ordering catering, coordinating event setup, and staffing across the Rustandy program team.
• Oversees day-of logistics: room set-up, A/V and IT coordination, registration, and catering.
• Assists with post-event evaluation: surveys/interviews/focus groups, and provides feedback to program owners and leadership.
• Maintains the Rustandy Center program team’s event calendar and coordinates across the academic year to prevent conflicts.
• Supports use of event management tools (Airtable, CRM) by the program team.
• Provides end-to-end event support for conferences including planning, vendor coordination, on-site execution, and post-conference evaluation.
• Analyzes program budgets and makes budgetary recommendations.

Skills

Project management

Communication

Attention to detail

Team collaboration

Event planning

Education

Bachelor's degree

Tools

Microsoft Outlook

Google Sheets/Docs

Zoom

Slack

Airtable

Job description

University of Chicago Booth School of Business’s Rustandy Center seeks an Assistant Director, Programs and Events to lead end-to-end event support for student, alumni, and public audiences. You will manage pre-event logistics, day-of execution, and post-event evaluation across signature programs and conferences.

The role emphasizes collaboration, attention to detail, and effective communication, with hybrid work in Chicago and involvement across multiple Booth venues.