Impact-Focused Program Assistant (Nonprofit)

LA Family Housing; Los Angeles (CA); On-site; USD 25,000 - 34,000; Full time

Job summary

LA Family Housing, a leading nonprofit in Homeless Services and Real Estate Development in Los Angeles, seeks a Program Assistant to provide essential administrative support to the Programs teams. You will handle confidential material, manage schedules, and ensure accurate documentation and timely communication.

The role requires strong English communication, basic IT skills (Excel/Word), and the ability to multi-task in a fast-paced environment while maintaining HIPAA safeguards and customer

Qualifications

• High School Diploma or GED required.
• At least 1 year of administrative/clerical experience required.

Responsibilities

• General office management.
• Tracks and submits reimbursements and payment requests to Finance.
• Assists with audit preparation as needed.
• Provides quality customer service at front desk and responds to information requests.
• General reception tasks including answering and directing phone calls.
• Supports staff with data entry and logging daily participant activity.
• Prepares HMIS reports and staff productivity updates.
• Reviews and reconciles vehicle/mileage logs for Outreach teams.
• Sorts mail and coordinates participant mail distribution.
• Schedules appointments and meetings as requested.
• Generates emails, memos, letters, and faxes.
• Assists in preparing regularly scheduled reports and meeting prep.
• Maintains program office supplies and orders as needed.
• Performs additional tasks and projects as assigned.

Skills

Fluent in English

Spanish preferred

Typing

Excel

Word

Verbal and written communication

Time management

Education

High School Diploma or GED

Tools

Excel

Word

Job description

LA Family Housing, a leading nonprofit in Homeless Services and Real Estate Development in Los Angeles, seeks a Program Assistant to provide essential administrative support to the Programs teams. You will handle confidential material, manage schedules, and ensure accurate documentation and timely communication.

The role requires strong English communication, basic IT skills (Excel/Word), and the ability to multi-task in a fast-paced environment while maintaining HIPAA safeguards and customer