Immunization Program Op Mgr

Kansas Department of Health and Environment; Kansas; On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Retirement and Deferred Compensation

Paid state holidays

Fitness centers in select locations

Employee discounts

Job summary

Kansas Department of Health and Environment is seeking an organized Operations Manager to coordinate day-to-day activities of the Kansas Immunization Program. The role requires managing multiple priorities, developing processes, tracking tools, and ensuring deadlines are met across program teams.

You will back up vaccine ordering, inventory, and distribution functions, monitor SOPs, and support grant activities while improving operations. Strong Excel skills and attention to detail are essential.

Qualifications

• High School or GED required.
• Experience coordinating program operations and documenting processes.
• Strong Excel, PowerPoint, and data tracking skills.

Responsibilities

• Coordinate day-to-day operational activities of the immunization program.
• Monitor deadlines, grant activities, and SOP development.
• Provide backup for vaccine ordering, inventory, and distribution.

Skills

Excel

Project coordinating

Multitasking

Education

High School or GED

Tools

Excel

PowerPoint

Access

Job description

Job Posting

Important Recruitment Information for this vacancy

Job Posting closes:

September 14 th , 2026

Required documents uploaded by:

September 14 th , 2026

The Kansas Immunization Program is seeking an organized, detail-oriented professional to coordinate and support day-to-day program operations. This position is ideal for someone who is skilled at managing multiple priorities, keeping projects and deadlines on track, developing and maintaining processes and tracking tools, working with Excel, and identifying opportunities for improvement. The Operations Manager will work across program teams, support grant and operational activities, coordinate special projects, and provide backup for vaccine ordering, inventory, and distribution functions.

Kansas Department of Health and Environment:

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9 .

KDHE does not provide sponsorships for this position.

E-Verify: Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here . For additional information regarding Immigrant and Employee Rights (IER) please click here .

http://www.kdhe.ks.gov/

About The Position

• Who can apply: External (Open to Anyone).
• Classified/Unclassified Service: Unclassified
• Full-Time/Part-Time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes
• Sponsorship:KDHE does not provide sponsorship for this position.

Compensation

• Hourly Pay Range: $22.00-$25.00
• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement And Deferred Compensation Programs
• Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

The position (K0227747)

Program Operations:

Coordinates day-to-day operational activities of the Kansas Immunization Program to ensure program requirements, priorities, grant activities, and deliverables remain on track. Monitors deadlines and required activities and coordinates the development, review, and maintenance of SOPs, processes, tracking tools, and other operational documents.

Vaccine Ordering, Inventory Management, and Provider Support:

Serves as backup and provides overflow coverage for publicly funded vaccine ordering, inventory management, and distribution activities, including reviewing, processing, and submitting provider vaccine orders through the appropriate systems; uploading shipment information into the Kansas Immunization Information System (KSWebIZ) and CDC vaccine tracking systems; monitoring and reconciling vaccine inventory; and reviewing provider usage and ordering patterns, pre-order requirements, monthly reports, vaccine returns, and wastage. When providing backup or overflow coverage, identifies discrepancies, unusual ordering activity, significant returns, or other concerns and refers issues to the supervisor or appropriate program staff as needed.

Responsible for preparing and packaging vaccines and ancillary supplies for pickup and distribution to support outreach activities, outbreak response, and other special projects

Vaccine Storage and Handling:

Maintains records for digital data loggers (DDLs) issued by the Kansas Immunization Program, including device assignments, expiration dates, replacement schedules, and related provider notifications. Monitors DDL inventory and coordinates the shipment and tracking of replacement devices.

Performs and documents twice-daily temperature checks of vaccine storage units and takes appropriate action when temperatures are outside the acceptable range. Receives and verifies vaccine and ancillary supply shipments and completes routine inventory reconciliation to maintain accurate records and vaccine accountability.

Reviews and maintains Nurse Emergency Kits to ensure contents are current, complete, and ready for deployment during outbreak or emergency response activities.

Job Responsibilities may include but are not limited to the following:

As a team member, assure agency's response to a vaccine preventable disease (VPD) outbreak by assisting with field epidemiology investigations by reviewing patient health care provider reports of positive tests, assisting providers in interviewing infected patients or parents, locating and motivating exposed contacts to seek prompt medical evaluation and treatment, and preparing case reports of VPDs. Assist with planning, organizing and operating mass vaccination campaigns for the prevention and control of vaccine preventable diseases.

Qualifications

• Education:
  • High School, GED
• Licensing & Certification:
  • Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.
• Minimum Qualifications:
  • Three years of experience in independent office, clerical, and administrative support work. Education may be substituted for experience as determined relevant by the agency.
• Preferred Qualifications:
  • Word, Excel, PowerPoint, Access
  • Proofreading, editing, attention to detail
  • Ability to extract data and formulate reasonable conclusions from a variety of sources
  • Knowledge of English, spelling, grammar and arithmetic
  • Ability to communicate effectively verbally and in writing
  • Ability to record, file and transmit information
  • Able to verify and compare figures, detect discrepancies in information or records
  • Knowledge of record keeping and reporting methods
  • Three years experience in independent office/support work
  • Strong organizational skills with good time management and the ability multi-task effectively
  • Strong project coordination skills with efficient, timely, and accurate delivery
  • Ability to demonstrate initiative to meet programmatic goals
  • Ability to effectively collaborate with internal and external stakeholders
  • Ability to research, analyze, and implement appropriate action related to programmatic activities
• Post-Offer, Pre-employment Requirements:
  • Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

How To Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How To Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.