Immigration Unit Administrative Assistant

Jobless; Santa Ana (CA); On-site; USD 71,635,000 - 77,146,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401k

Job summary

Public Law Center’s Immigration Unit seeks an energetic administrative assistant to support filings, mail handling, client appointments, and document collection. The role includes interpreting assistance and occasional evening or weekend events.

The position is full-time, in-office with a probation period, reports to supervising attorney and lead paralegal, and offers comprehensive benefits including health, dental, vision, retirement, and paid holidays.

Qualifications

• Bachelor’s degree or equivalent required.
• 1-3 years of work experience in a non-profit organization or law office preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook) and willingness to learn other software programs.
• Demonstrated commitment to working with immigrant or other marginalized communities.
• Strong organizational skills and ability to manage multiple tasks.
• Strong oral and written communications skills, with the ability to communicate with clients, community partners, and volunteer attorneys.
• Bilingual English/Spanish required.

Responsibilities

• Provide administrative support to the Immigration Unit, such as filing, scanning, and processing incoming/outgoing mail (including legal filings).
• Conduct client appointments for document drop off/pick up and/or signature collection.
• Conduct client calls for legal clinics, including drafting/sending correspondence, appointment scheduling, and completing case investigation and document collection.
• Conduct client screenings, including legal issue-spotting, conflict checks, and eligibility determinations over the phone and in-person.
• Assist with interpretation and translation for staff and volunteer attorneys as needed.
• Participate in and support with immigration legal clinics, workshops, and community education events (occasional evening or weekend work may be required).
• Other administrative duties as assigned.

Skills

Bilingual English/Spanish

Strong oral and written communications

Strong organizational skills

Willingness to learn software

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

Public Law Center’s Immigration Unit seeks an energetic administrative assistant to support filings, mail handling, client appointments, and document collection. The role includes interpreting assistance and occasional evening or weekend events.

The position is full-time, in-office with a probation period, reports to supervising attorney and lead paralegal, and offers comprehensive benefits including health, dental, vision, retirement, and paid holidays.