Administrative Assistant - Immigration Unit

Jobless; Santa Ana (CA); On-site; USD 71,635,000 - 77,146,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401k

Job summary

Public Law Center’s Immigration Unit seeks an energetic administrative assistant to support filings, mail handling, client appointments, and document collection. The role includes interpreting assistance and occasional evening or weekend events.

The position is full-time, in-office with a probation period, reports to supervising attorney and lead paralegal, and offers comprehensive benefits including health, dental, vision, retirement, and paid holidays.

Qualifications

• Bachelor’s degree or equivalent required.
• 1-3 years of work experience in a non-profit organization or law office preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook) and willingness to learn other software programs.
• Demonstrated commitment to working with immigrant or other marginalized communities.
• Strong organizational skills and ability to manage multiple tasks.
• Strong oral and written communications skills, with the ability to communicate with clients, community partners, and volunteer attorneys.
• Bilingual English/Spanish required.

Responsibilities

• Provide administrative support to the Immigration Unit, such as filing, scanning, and processing incoming/outgoing mail (including legal filings).
• Conduct client appointments for document drop off/pick up and/or signature collection.
• Conduct client calls for legal clinics, including drafting/sending correspondence, appointment scheduling, and completing case investigation and document collection.
• Conduct client screenings, including legal issue-spotting, conflict checks, and eligibility determinations over the phone and in-person.
• Assist with interpretation and translation for staff and volunteer attorneys as needed.
• Participate in and support with immigration legal clinics, workshops, and community education events (occasional evening or weekend work may be required).
• Other administrative duties as assigned.

Skills

Bilingual English/Spanish

Strong oral and written communications

Strong organizational skills

Willingness to learn software

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

Position Description

• Full-time position, requiring 5 days in the office


• Subject to probationary period during first 6 months of continuous employment


• Reports to co-supervising attorney and lead paralegal

What you'll do

• Provide administrative support to the Immigration Unit, such as filing, scanning, and processing incoming/outgoing mail (including legal filings)


• Conduct client appointments for document drop off/pick up and/or signature collection


• Conduct client calls for legal clinics, including drafting/sending correspondence, appointment scheduling, and completing case investigation and document collection


• Conduct client screenings, including legal issue-spotting, conflict checks, and eligibility determinations over the phone and in-person


• Assist with interpretation and translation for staff and volunteer attorneys as needed


• Participate in and support with immigration legal clinics, workshops, and community education events (occasional evening or weekend work may be required)


• Other administrative duties as assigned

Qualifications

• Bachelor’s degree or equivalent required


• 1-3 years of work experience in a non-profit organization or law office preferred


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, and Outlook) and willingness to learn other software programs


• Demonstrated commitment to working with immigrant or other marginalized communities


• Strong organizational skills and ability to manage multiple tasks


• Strong oral and written communications skills, with the ability to communicate with a variety of audiences including clients, community partners, and volunteer attorneys


• Bilingual English/Spanish required

Salary & Benefits

• Compensation dependent on experience; range of $25.00/hour to $27.00/hour


• Competitive benefits provided, and for this position include:
  
  
  
  • Health, Dental, Vision, Disability, and Life Insurance (100% of employee premium costs paid by PLC, and 50% of dependent health insurance premium costs paid by PLC)
  
  
  • Flexible Spending Account Program to help pay for medical expenses and childcare costs
  
  
  • 15 paid holidays per year
  
  
  • Approximately 1 week paid off during office winter closure (between Christmas Day and New Year’s Day)
  
  
  • 21 paid sick days per year
  
  
  • 15 paid vacation days per year
  
  
  • 2 paid wellness days per month to promote mental wellness and general wellbeing
  
  
  • Birthday paid time off (2 hours of paid time off during birthday month)
  
  
  • 403b retirement plan (after 6 months of employment PLC provides a matching contribution equaling 100% of salary deferral up to a maximum of 3-4%, depending on length of employment)
  
  
  • Monthly $55 stipend for Wi-Fi and cell phone use
  
  
  • Bilingual Pay Premium upon successful completion of an oral and/or written test ($50 for oral premium and $50 for written premium per pay period)
  
  
  • Opportunities for growth and advancement
  
  
  
  

Public Law Center is dedicated to building a diverse team and fostering a fair and welcoming work environment.

All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances.

PLC will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

PLC regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

About the role

The Public Law Center (PLC)’s Immigration Unit is seeking an energetic, passionate advocate to join our team in fighting for justice for Orange County’s immigrant communities through innovative, collaborative, community-centered lawyering.

PLC’s Immigration Unit provides fearless direct legal representation to, in addition to coordinating and supervising pro bono representation for, survivors of domestic violence, human trafficking, sexual assault, persecution and other crimes (U Visas, T Visas, VAWA, asylum, and adjustment of status); children who have been abused, abandoned, or neglected (Special Immigrant Juvenile Status); young people who arrived as children (Deferred Action for Childhood Arrivals); lawful permanent residents seeking U.S. Citizenship (naturalization); and for immigrants in Immigration Court proceedings (both detained and non-detained removal defense).