Immigration Administrative Specialist

BAL; Richardson (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive pay

Annual bonus

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Sick time

Unlimited vacation

401(k) with company match

Job summary

BAL is seeking an Administrative Assistant to support its legal teams from the Richardson, TX area. You will ensure accurate document preparation, strict deadline adherence, and exceptional client service for internal and external stakeholders.

You will handle data entry, prepare letters, and coordinate government-related appointments, contributing to a smooth, compliant workflow. BAL offers a comprehensive benefits package and growth opportunities within a values-driven culture.

Qualifications

• High school diploma or equivalent required.
• 1+ years in an office environment or similar.
• Experience with Microsoft Office and data entry.
• Strong written and verbal communication skills.
• Able to manage multiple tasks with accuracy and speed.
• Comfort with technology and learning new tools.

Responsibilities

• Provide general administrative support to legal teams.
• Enter receipt/approval notice details into the in-house database accurately.
• Prepare approval letters and notifications for external clients.
• Coordinate and reschedule appointments with external clients per US government directives.
• Prepare requests for petition withdrawals to government agencies.
• Update internal ticketing system with status of requests.
• File paperwork with government agencies and upload documents to internal systems.
• Copy, scan, and ship documents as required.

Skills

Microsoft Office

Data entry

Customer service

Communication skills

Multitasking

Attention to detail

Phone etiquette

Time management

Education

High School Diploma

Associate degree preferred

Tools

Microsoft Office Suite

In-house database

Job description

BAL is seeking an Administrative Assistant to support its legal teams from the Richardson, TX area. You will ensure accurate document preparation, strict deadline adherence, and exceptional client service for internal and external stakeholders.

You will handle data entry, prepare letters, and coordinate government-related appointments, contributing to a smooth, compliant workflow. BAL offers a comprehensive benefits package and growth opportunities within a values-driven culture.