Immigration Admin Coordinator — High-Volume Support

Quiet Capital; Arizona; On-site; USD 48,000 - 63,000; Full time

Benefits offered by this job

Unlimited PTO

Medical, Dental, Vision options

Annual bonus

Job summary

Manifest in North Phoenix, AZ is seeking an Immigration Coordinator (Administrative Assistant) to support daily office operations for a high-volume immigration practice. You will manage mail, printing, and shipping tasks, uploading documents to internal portals and coordinating with team members.

The role offers growth within a fast-paced, AI-enabled firm. The ideal candidate has a high school diploma, strong attention to detail, excellent organization, and solid communication skills.

Qualifications

• High school diploma or equivalent; experience in an administrative, office support, or client-service role is a plus.
• Sharp attention to detail and a service-minded approach.
• Strong organizational skills; able to juggle multiple priorities in a fast-paced setting.
• Clear written and verbal communication.
• Comfortable with basic office technology (e.g., Excel, scanners, printers); proactive about learning new systems.
• Collaborative, team-first attitude.
• Ability to work onsite 5 days a week in our Scottsdale location.

Responsibilities

• Mail & Documents: Sort and scan incoming mail daily; upload correspondence into our internal portal and notify relevant team members.
• Printing: Print documents and materials as needed for the team, ensuring accuracy and proper formatting.
• Shipping & Mailing: Package and ship outgoing documents and materials; track shipments and confirm delivery. Occasionally travel to USPS to send mandatory filings that must go to a PO Box location.
• Office Support: Keep printing, shipping, and mailing supplies stocked and organized.
• Communication: Respond promptly to internal requests related to mail, printing, and shipping tasks.
• Quality: Produce accurate, well-organized work; use Manifest's internal tools and systems correctly; follow firm standards to ensure consistency.

Skills

Attention to detail

Organizational skills

Communication skills

Team collaboration

On-site work readiness

Education

High school diploma

Tools

Excel

Scanners

Printers

Job description

Manifest in North Phoenix, AZ is seeking an Immigration Coordinator (Administrative Assistant) to support daily office operations for a high-volume immigration practice. You will manage mail, printing, and shipping tasks, uploading documents to internal portals and coordinating with team members.

The role offers growth within a fast-paced, AI-enabled firm. The ideal candidate has a high school diploma, strong attention to detail, excellent organization, and solid communication skills.