Immigration Practice Coordinator

Confidential Jobs; Philadelphia (Philadelphia County); Hybrid; USD 42,000 - 68,000; Full time

Job summary

Confidential Jobs is seeking an Immigration Practice Assistant to provide comprehensive administrative support to attorneys and staff within a dynamic immigration practice group. You will handle client correspondence, documentation, and file management while coordinating calendars and travel for a fast-paced environment.

The role emphasizes confidentiality, strong MS Office skills, and experience with case management or document management systems.

Qualifications

• High school diploma or equivalent required.
• 3–5 years of experience supporting an immigration legal practice or similar environment.
• Experience with high-volume document management and client service.
• Prior experience with legal case management or document management systems preferred.

Responsibilities

• Prepare, edit, format, and distribute client correspondence, legal documents, and administrative materials.
• Open new client and matter files using firm-approved systems.
• Maintain accurate paper and electronic files, including email and client records.
• Manage attorney and team calendars, schedule meetings, and video conferences.
• Coordinate domestic and international travel arrangements as needed.
• Prepare expense reports and reimbursement documentation.
• Review and route incoming mail and emails, ensuring documents are attached and distributed.
• Coordinate with document production and administrative services teams on projects.
• Assist with tracking deadlines and organized records for immigration matters.
• Stay informed on changes in immigration regulations and best practices.
• Provide administrative support to attorneys and clients while maintaining confidentiality.
• Perform additional duties and special projects as assigned.

Skills

Admin skills

MS Office

Communication

Calendar management

Travel coordination

Confidentiality

Education

High school diploma or equivalent

Tools

Case management software

Document management systems

Legal billing systems

Job description

Confidential Jobs is seeking an Immigration Practice Assistant to provide comprehensive administrative support to attorneys and staff within a dynamic immigration practice group. You will handle client correspondence, documentation, and file management while coordinating calendars and travel for a fast-paced environment.

The role emphasizes confidentiality, strong MS Office skills, and experience with case management or document management systems.