Immigration Admin Coordinator — High-Volume Law Practice

Manifest Law; Arizona; On-site; USD 48,000 - 63,000; Full time

Benefits offered by this job

Unlimited PTO

Medical, Dental, Vision options

Eligible for annual bonus

Job summary

Manifest Law is seeking an Immigration Coordinator (Administrative Assistant) to support daily office operations in a high-volume immigration practice. You will handle mail, printing, and shipping for case materials, contributing to smooth workflow and timely filings.

The role offers in-office work five days a week in Scottsdale, with growth opportunities as you learn the work and systems used by the firm. A detail-oriented, service-minded candidate will thrive here.

Qualifications

• High school diploma or equivalent; experience in an administrative, office support, or client-service role is a plus.
• Sharp attention to detail and a service-minded approach.
• Strong organizational skills; able to juggle multiple priorities in a fast-paced setting.
• Clear written and verbal communication.
• Comfortable with basic office technology (e.g., Excel, scanners, printers); proactive about learning new systems.
• Collaborative, team-first attitude.
• Ability to work onsite 5 days a week in our Scottsdale location.

Responsibilities

• Mail & Documents: Sort and scan incoming mail daily; upload correspondence into our internal portal and notify relevant team members.
• Printing: Print documents and materials as needed for the team, ensuring accuracy and proper formatting.
• Shipping & Mailing: Package and ship outgoing documents and materials; track shipments and confirm delivery.
• Office Support: Keep printing, shipping, and mailing supplies stocked and organized.
• Communication: Respond promptly to internal requests related to mail, printing, and shipping tasks.
• Quality: Produce accurate, well-organized work; use Manifest's internal tools and systems correctly; follow firm standards to ensure consistency.

Skills

Attention to detail

Organizational skills

Clear written/verbal communication

Proactive learning

Education

High school diploma or equivalent

Tools

Excel

Scanners

Printers

Job description

Manifest Law is seeking an Immigration Coordinator (Administrative Assistant) to support daily office operations in a high-volume immigration practice. You will handle mail, printing, and shipping for case materials, contributing to smooth workflow and timely filings.

The role offers in-office work five days a week in Scottsdale, with growth opportunities as you learn the work and systems used by the firm. A detail-oriented, service-minded candidate will thrive here.