Immigration Admin Specialist — Unlimited PTO

Manifest Law; Arizona; On-site; USD 48,000 - 63,000; Full time

Benefits offered by this job

Unlimited PTO

Medical, Dental, Vision options

Eligible for annual bonus

Job summary

Manifest Law is seeking an Administrative Assistant for an immigration practice in North Phoenix. The role supports daily office operations, handling mail, printing, shipping, and general administrative tasks in a high-volume, high-stakes environment.

You will work onsite in Scottsdale, interact with attorneys and paralegals, and help ensure smooth workflows while maintaining accuracy and confidentiality.

Qualifications

• High school diploma or equivalent required. Experience in administrative/office support or client service is a plus.
• Strong attention to detail and a service-minded approach.
• Excellent organizational skills with the ability to juggle multiple priorities in a fast-paced setting.
• Clear written and verbal communication.
• Comfort with basic office technology (Excel, scanners, printers) and willingness to learn new systems.
• Collaborative, team-first attitude.
• Ability to work onsite 5 days a week in our Scottsdale location.

Responsibilities

• Sort and scan incoming mail daily; upload correspondence to internal portal and notify team.
• Print documents and materials as needed with accuracy and proper formatting.
• Package and ship outgoing documents; track shipments and confirm delivery; travel occasionally to USPS for filings to a PO Box.
• Keep printing, shipping, and mailing supplies stocked and organized.
• Respond promptly to internal requests related to mail, printing, and shipping tasks.
• Produce accurate, well-organized work while following firm standards and using internal tools.

Skills

Attention to detail

Organizational skills

Communication skills

Team collaboration

Adaptability in fast-paced environment

Education

High school diploma

Tools

Excel

Scanners

Printers

Job description

Manifest Law is seeking an Administrative Assistant for an immigration practice in North Phoenix. The role supports daily office operations, handling mail, printing, shipping, and general administrative tasks in a high-volume, high-stakes environment.

You will work onsite in Scottsdale, interact with attorneys and paralegals, and help ensure smooth workflows while maintaining accuracy and confidentiality.