IMH Admitting Rep, Full Time – Evenings

UCM; Harvey (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

Ingalls Memorial Hospital in Harvey, IL seeks an Admitting Representative to support patient registrations and pre-admission services. You will verify insurance, collect confidential information, and guide patients through forms while delivering courteous service.

The role operates in the Admitting unit with evening shifts, requiring strong communication, accuracy, and familiarity with EHR systems. Prior hospital clerical experience is preferred.

Qualifications

• 1-2 years of clerical/admin customer service experience.
• 1-2 years of professional customer service in a hospital environment.
• Typing speed 25–30 wpm required.
• Proficient in basic computer software and EHR systems.

Responsibilities

• Answer and direct incoming calls; assist patients with registrations.
• Verify forms with patients/guarantors and ensure understanding of signed documents.
• Greet patients professionally and maintain confidentiality with HIPAA compliance.
• Collect and verify health/financial information and enter data into hospital systems.
• Ensure patient records are up-to-date and correctly filed in the EHR.
• Obtain pre-authorizations and verify insurance eligibility and benefits.
• Explain Medicare and patient rights to patients and family members.
• Scan documents into the hospital system and coordinate with Case Management as needed.
• Assist with light lifting and patient transport as required.

Skills

Clerical/ Admin CS

Typing 25-30 wpm

Strong communication

Analytical thinking

Tools

MS Office

Hospital software

Job description

Join Ingalls Memorial Hospital as an Admitting Representative at our Harvey, ILLocation. .In this position, you will be assisting patients with their registration needs. This department is known for their dedication to customer service. We ensure that each patient has a positive experience with us.

This position, under the supervision of the Admitting Supervisor and Admitting Manager, is responsible for the daily duties inherent in the registration, pre-registration of medical, surgical (Outpatient Registration, Emergency Department and Pre Admission Services) process as defined by the hospital procedures.

Job Functions

• Promptly fields and/or directs incoming calls, responds to patient and/or staff inquiries with resolution or escalation
• Ensures all registration and admission forms are presented to and verified by patient/guarantor before signing; Ensuring patients/guarantor understand what is being signed
• Practices proficient customer-service skills by greeting and treating all patients and staff with respect and discretion
• Gathers and verifies all appropriate, confidential health and financial information from patients while using various computer software to assure payment for all authorized services
• Enters new patient data and/or verifies patient records are up-to-date, confirms the completeness of the electronic health record (EHR),makes changes as necessary, and files records in accordance with Ingalls Memorial hospital’s filing system
• Complies with all organizational, state, and federal laws and registrations related to patient privacy and confidentiality, such as the Health Insurance Portability and Accountability Act (HIPPA)
• Verifies insurance eligibility and benefits immediately for non-emergent cases and no later than end of shift for emergent cases., and obtains pre-authorizations from third-party payers in accordance with payer requirements
• Verifies medical necessity in accordance with Centers for Medicare & Medicaid Services (CMS) standards and communicates relevant coverage/eligibility information to the patient
• Identifies patients who will need Medicare Advance Beneficiary Notices (ABNs) of non-coverage and maintains accurate records of authorizations within the EDM
• Holds sufficient understanding of insurance protocols for referrals, co-payments, deductibles, allowances, etc., and analyzes information received to determine patients’ out-of-pocket liabilities
• Responsible for understanding the general principals of Medicare and the Medicare Important Notice Guidelines as published by CMS in the final rule CMS-4105-F
• Responsible for identifying via the system the Medicare and Medicare Advantage members admitted to the facility as an inpatient admission
• Will have direct patient contact with our patients and/or their family members and must have the ability to multi task and explain the Medicare form so the patient and/or family understand their rights as a Medicare beneficiary
• Will be responsible for scanning all documents in the appropriate document type in the hospital system
• Must engage with Case Management and Utilization Review on a frequent basis due to potential patient handoffs as directed by the policy
• Will be required to lift boxes (up to 30 pounds) and at times help with transporting patients

Required Qualifications

• 1-2 years of demonstrated Clerical/ Administrative Customer Service experience
• 1-2 years of demonstrated professional Customer Service/Clerical experience it relates to a hospital environment
• Typing requirement (minimum 25-30 wpm)
• Experience in the basic computer software programs
• Must poses strong written and verbal communication skills
• Requires good analytical and problem solving ability
• Demonstrated ability to develop others in areas of continuous process improvement, and customer service, Delivery and self-directed team work
• Requires maturity and ability to appropriately represent the department to other internal and external customer strong commitment to the development of staff

Preferred Qualifications

• Medical Terminology knowledge
• Previous experience in a health care environment, preferably, Admitting, Emergency Department, or Physician’s office or other related health care experience is desired
• Knowledge of Medicare
• Knowledge of HMO and PPO (what are the differences)

Position Details

• Job Type/FTE: (1.00) Full Time
• Shift/Location: Evenings, Harvey IL
• Unit: Admitting
• CBA Code: SEIU