Imaging Specialist

Sun Life; Portland (ME); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented Imaging Clerk to enhance its digital information management. This role is pivotal in ensuring accurate and accessible electronic records, contributing to the company's efficiency and compliance with privacy regulations. The successful candidate will manage document scanning, indexing, and quality control while collaborating with various departments. Enjoy a flexible work environment with a commitment to employee well-being and a culture that values diversity. If you're ready to make a significant impact, this opportunity is for you!

Benefits

Generous vacation and sick time

Market-leading paid family leave

401(k) plan with employer match

Flexible work environment

Partially-paid sabbatical program

Medical coverage

Company paid life and AD&D insurance

Disability programs

Qualifications

• 1-2 years of experience in document imaging or data entry.
• Proficiency in using scanning equipment and software.

Responsibilities

• Scan and digitize a wide range of documents and records.
• Maintain and update electronic filing systems for easy retrieval.

Skills

Document Imaging

Data Entry

Attention to Detail

Organizational Skills

Time Management

Basic Computer Skills

Education

High School Diploma

Tools

Scanning Equipment

Microsoft Office Suite

Electronic Document Management Systems

Job description

Sun Life U.S. is one of the largest providers of employee and government benefits, helping approximately 50 million Americans access the care and coverage they need. Through employers, industry partners and government programs, Sun Life U.S. offers a portfolio of benefits and services, including dental, vision, disability, absence management, life, supplemental health, medical stop-loss insurance, and healthcare navigation. We have more than 6,400 employees and associates in our partner dental practices and operate nationwide.

Visit our website to discover how Sun Life is making life brighter for our customers, partners and communities.

Job Description:

The opportunity:

We are seeking a detail-oriented and efficient Imaging Clerk to join our organization. The successful candidate will be responsible for scanning, digitizing, and managing various documents and records to support our digital information management system. This role is crucial in maintaining accurate and accessible electronic records for the company.

How you will contribute:

1. Scan and digitize a wide range of documents, including but not limited to mail, medical records, and legal papers.

2. Process outgoing mail using a mail letter inserter and mail meter.

2. Ensure the quality and legibility of scanned images, making adjustments as necessary.

3. Index and categorize digitized documents, including faxes and emails, according to established filing systems and protocols.

4. Maintain and update electronic filing systems, ensuring easy retrieval of information.

5. Perform quality control checks to verify the accuracy and completeness of scanned materials.

6. Handle confidential and sensitive information with the utmost discretion and in compliance with privacy regulations.

7. Collaborate with various departments to prioritize scanning projects and meet deadlines.

8. Troubleshoot and perform basic maintenance on scanning equipment.

9. Generate reports on scanning activities and productivity as required.

What you will bring with you:

* High school diploma or equivalent preferred.

* 1-2 years of experience in document imaging, data entry, or a similar role.

* Proficiency in using scanning equipment and related software.

* Strong attention to detail and accuracy.

* Excellent organizational and time management skills.

* Ability to work independently and as part of a team.

* Basic computer skills, including proficiency in Microsoft Office Suite.

* Familiarity with electronic document management systems is a plus.

* Ability to sit for extended periods.

* Capable of lifting and moving boxes of documents weighing up to 25 pounds.

* Visual acuity to review documents and digital images on computer screens

Do you see yourself in this role even if you haven't checked all the boxes above? We welcome all talented candidates and are committed to a culture that represents diversity in all forms. If you think you might thrive in this setting, we would love to hear from you.

Not ready to apply yet but want to stay in touch? Join our talent community to stay connected until the time is right for you!

Life is brighter when you work at Sun Life
* Excellent benefits and wellness programs to support the three pillars of your well-being - mental, physical and financial - including generous vacation and sick time, market-leading paid family, parental and adoption leave, a partially-paid sabbatical program, medical plans, company paid life and AD&D insurance as well as disability programs and more
* Retirement and Stock Purchase programs to help build and enhance your future financial security including a 401(k) plan with an employer-paid match as well as an employer-funded retirement account
* A flexible work environment with a friendly, caring, collaborative and inclusive culture
* Great Place to Work Certified in Canada and the U.S.
* Named as a "Top 10" employer by the Boston Globe's "Top Places to Work" two years running

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We consider various factors in determining actual pay including your skills, qualifications, and experience. In addition to salary, this position is eligible for incentive awards based on individual and business performance as well as a broad range of competitive benefits.

Sun Life Financial is a leading provider of group insurance benefits in the U.S., helping people protect what they love about their lives. More than just a name, Sun Life symbolizes our brand promise of making life brighter -for our customers, partners, and communities. Join our talented, diverse workforce and launch a rewarding career. Visit us at www.sunlife.com/us to learn more.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

#LI-remote

Not ready to apply yet but want to stay in touch? Join our talent community to stay connected until the time is right for you!

We are committed to fostering an inclusive environment where all employees feel they belong, are supported and empowered to thrive. We are dedicated to building teams with varied experiences, backgrounds, perspectives and ideas that benefit our colleagues, clients, and the communities where we operate. We encourage applications from qualified individuals from all backgrounds.

Life is brighter when you work at Sun Life

At Sun Life, we prioritize your well-being with comprehensive benefits, including generous vacation and sick time, market-leading paid family, parental and adoption leave, medical coverage, company paid life and AD&D insurance, disability programs and a partially paid sabbatical program. Plan for your future with our 401(k) employer match, stock purchase options and an employer-funded retirement account. Enjoy a flexible, inclusive and collaborative work environment that supports career growth. We're proud to be recognized in our communities as a top employer. Proudly Great Place to Work Certified in Canada and the U.S., we've also been recognized as a "Top 10" employer by the Boston Globe's "Top Places to Work" for two years in a row. Visit our website to learn more about our benefits and recognition within our communities.

We will make reasonable accommodations to the known physical or mental limitations of otherwise-qualified individuals with disabilities or special disabled veterans, unless the accommodation would impose an undue hardship on the operation of our business. Please email [e-mail] request an accommodation.

For applicants residing in California, please read our employee California Privacy Policy and Notice.

We do not require or administer lie detector tests as a condition of employment or continued employment.

Sun Life will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including applicable fair chance ordinances.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Category:

Office Administration

Posting End Date:

26/06/2025