Imaging Specialist

Sun Life Financial; Portland (ME); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is looking for a detail-oriented Imaging Clerk to join their team. This vital role involves scanning, digitizing, and managing documents to support a robust digital information management system. You will ensure the accuracy and accessibility of electronic records while collaborating with various departments to prioritize tasks. The company values employee well-being, offering comprehensive benefits, generous leave policies, and a supportive work environment that fosters career growth. If you are organized, detail-oriented, and ready to contribute to a dynamic team, this opportunity is perfect for you.

Benefits

Generous Vacation and Sick Time

Paid Family Leave

401(k) Employer Match

Stock Purchase Options

Employer-Funded Retirement Account

Partially Paid Sabbatical Program

Flexible Work Environment

Career Growth Opportunities

Qualifications

• 1-2 years of experience in document imaging or data entry.
• Proficiency in using scanning equipment and related software.

Responsibilities

• Scan and digitize a wide range of documents including medical records.
• Maintain and update electronic filing systems for easy retrieval.

Skills

Document Imaging

Data Entry

Attention to Detail

Organizational Skills

Time Management

Basic Computer Skills

Education

High School Diploma or Equivalent

Tools

Scanning Equipment

Microsoft Office Suite

Electronic Document Management Systems

Job description

Sun Life U.S. is one of the largest providers of employee and government benefits, helping approximately 50 million Americans access the care and coverage they need. Through employers, industry partners and government programs, Sun Life U.S. offers a portfolio of benefits and services, including dental, vision, disability, absence management, life, supplemental health, medical stop-loss insurance, and healthcare navigation. We have more than 6,400 employees and associates in our partner dental practices and operate nationwide.

Job Description:

The opportunity:

We are seeking a detail-oriented and efficient Imaging Clerk to join our organization. The successful candidate will be responsible for scanning, digitizing, and managing various documents and records to support our digital information management system. This role is crucial in maintaining accurate and accessible electronic records for the company.

How you will contribute:

1. Scan and digitize a wide range of documents, including but not limited to mail, medical records, and legal papers.
2. Process outgoing mail using a mail letter inserter and mail meter.
3. Ensure the quality and legibility of scanned images, making adjustments as necessary.
4. Index and categorize digitized documents, including faxes and emails, according to established filing systems and protocols.
5. Maintain and update electronic filing systems, ensuring easy retrieval of information.
6. Perform quality control checks to verify the accuracy and completeness of scanned materials.
7. Handle confidential and sensitive information with the utmost discretion and in compliance with privacy regulations.
8. Collaborate with various departments to prioritize scanning projects and meet deadlines.
9. Troubleshoot and perform basic maintenance on scanning equipment.
10. Generate reports on scanning activities and productivity as required.

What you will bring with you:

• High school diploma or equivalent preferred.
• 1-2 years of experience in document imaging, data entry, or a similar role.
• Proficiency in using scanning equipment and related software.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Basic computer skills, including proficiency in Microsoft Office Suite.
• Familiarity with electronic document management systems is a plus.
• Ability to sit for extended periods.
• Capable of lifting and moving boxes of documents weighing up to 25 pounds.
• Visual acuity to review documents and digital images on computer screens.

Do you see yourself in this role even if you haven’t checked all the boxes above? We welcome all talented candidates and are committed to a culture that represents diversity in all forms. If you think you might thrive in this setting, we would love to hear from you.

Life is brighter when you work at Sun Life

At Sun Life, we prioritize your well-being with comprehensive benefits, including generous vacation and sick time, market-leading paid family, parental and adoption leave, medical coverage, company paid life and AD&D insurance, disability programs and a partially paid sabbatical program. Plan for your future with our 401(k) employer match, stock purchase options and an employer-funded retirement account. Enjoy a flexible, inclusive and collaborative work environment that supports career growth. We’re proud to be recognized in our communities as a top employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Category: Office Administration

Posting End Date: 26/06/2025