Imaging & Records Scanner

University of Miami; Town of Florida, Northern (NY, KY); Hybrid; USD 35,000 - 45,000; Full time

Job summary

The University of Miami’s Central Business Office is seeking a full-time Scanner in Miami, FL. The role prepares, organizes, validates and scans documents into the appropriate system, ensuring digital copies are accurate and securely saved.

Responsibilities include loading pages, sorting documents, troubleshooting scanning equipment, performing quality checks, and maintaining confidentiality while supporting university operations.

Qualifications

• High School Diploma or equivalent/relevant experience, certification or license.
• Minimum 1 year of relevant experience required.
• Refer to department description for applicable certification requirements.
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
• Any appropriate combination of relevant education, experience and/or certifications may be considered.

Responsibilities

• Loads pages for scanning and disposes and/or files original documents ensuring contents remain confidential.
• Sorts documents and prepares batches for scanning based on prescribed classifications.
• Troubleshoots and adjusts scanning equipment to ensure scanned files are clear.
• Examines documents to ensure they are complete and reports any issues to appropriate managing staff.
• Reviews daily reports for missing documents.
• Conducts quality checks to ensure proper transferal and indexing of scanned images.
• Prints and saves imaged documents.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

High School Diploma or equivalent

Tools

Office software

Relevant computer applications

Job description

The University of Miami’s Central Business Office is seeking a full-time Scanner in Miami, FL. The role prepares, organizes, validates and scans documents into the appropriate system, ensuring digital copies are accurate and securely saved.

Responsibilities include loading pages, sorting documents, troubleshooting scanning equipment, performing quality checks, and maintaining confidentiality while supporting university operations.