Imaging Department Administrative Specialist

TuftsMedicine; Wyoming (MA); On-site; USD 21,000 - 30,000; Full time

Job summary

MelroseWakefield Hospital is seeking a Receptionist to join the Imaging Department. This full-time role supports administrative functions, manages schedules, coordinates travel, and handles confidential information with professionalism.

Hours are 40 per week, Monday through Friday, 8am-4:30pm, at 585 Lebanon St, Melrose, MA. Prior secretarial or administrative experience in healthcare is preferred to support department operations.

Qualifications

• High School diploma or equivalent is required.
• Five years of related experience in a similar administrative role.
• Seven years of healthcare-related experience is preferred.

Responsibilities

• Oversees executive office administration; sets priorities and enforces regulations.
• Performs confidential secretarial duties related to personnel issues.
• Assists in scheduling and budgeting processes; tracks financial reporting and calendars.
• Monitors project or grant progress; ensures deadlines and budget adherence.
• Prepares correspondence, reports and technical papers; transcribes confidential dictation.
• Schedules meetings and coordinates facilities, travel and lodging as needed.
• Receives and transfers department calls and messages promptly and courteously.
• Greets visitors professionally and directs them to the appropriate contact.
• Collects information for conferences, meetings and reports.
• Processes incoming mail; maintains calendar for action and filing.
• Makes travel arrangements with hospital agents; documents expenses for reimbursement.
• Maintains organized filing system and hospital network directories.
• Processes forms (employee actions, requisitions, payments, petty cash) with proper attachments.
• May act as a lead for other clerical staff.
• Maintains and orders office supplies as necessary.
• Reports equipment issues beyond department scope to Medical Engineering.
• Engages in professional development and keeps current with industry trends.
• Fosters teamwork and collaborative relationships to achieve goals.
• Monitors unit costs and efficiency.

Skills

Five years experience

Healthcare setting

Administrative support

Education

High School diploma or equivalent

Job description

MelroseWakefield Hospital is seeking a Receptionist to join the Imaging Department. This full-time role supports administrative functions, manages schedules, coordinates travel, and handles confidential information with professionalism.

Hours are 40 per week, Monday through Friday, 8am-4:30pm, at 585 Lebanon St, Melrose, MA. Prior secretarial or administrative experience in healthcare is preferred to support department operations.