IEP & Special Populations Records Coordinator

Beta Academy; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Beta Academy is seeking a Special Populations Clerk to manage the Special Pops program with excellence and support a culture of “joyful rigor.” The role emphasizes compliance, accurate record-keeping, and timely ARD/IEP coordination to support scholars at a Title I schoolwide campus in Houston.

You will collaborate with special populations staff, maintain audit folders, coordinate IEP/504 meetings, and ensure confidential handling of student records while meeting deadlines in a dynamic school

Qualifications

• Role-based competencies required for effective program management and compliance.
• Strong organizational skills to manage records, meetings, and audits.
• Ability to communicate clearly with staff, families, and administrators.

Responsibilities

• Review records and schedule ARD/IEP meetings for compliance purposes.
• Coordinate scheduling of IEP/504 meetings with parents and staff.
• Maintain ESL/SPED/504 audit folders and electronic records.
• Monitor IEP document distribution to parents and staff and ensure documentation.
• Maintain confidentiality of student records and meet deadlines.
• Assist with reports and data extracts from the special populations management system.
• Support registration communications and coordination with other school personnel.

Skills

Organization & Planning

High Standards

Openness to Feedback

Proactivity

Communication

Team Work

Attention to Detail

Problem-Solving

Joy

Culture of Honor

Courageous Conversations

Integrity

Creativity

Job description

Beta Academy is seeking a Special Populations Clerk to manage the Special Pops program with excellence and support a culture of “joyful rigor.” The role emphasizes compliance, accurate record-keeping, and timely ARD/IEP coordination to support scholars at a Title I schoolwide campus in Houston.

You will collaborate with special populations staff, maintain audit folders, coordinate IEP/504 meetings, and ensure confidential handling of student records while meeting deadlines in a dynamic school