Administrative & Programs Coordinator

Fortescue Metals Group; Hayward (CA); On-site; USD 49,000 - 59,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Retirement (CalPERS)

401k/457/403(b)

Tuition Fee Waiver

Vacation and Sick Leave

14 Paid Holidays

Personal Holiday

Job summary

Cal State East Bay seeks an Office Manager for the DISARC unit, reporting to the Director of Diversity & Inclusion. The role provides essential administrative and operational support for the department, coordinating calendars, records, travel, procurement, payroll, and reporting to enable effective program delivery.

The position serves as a front-line contact for students, faculty, staff, and partners, while supervising student assistants and collaborating with HR, Payroll, Procurement, IT, and

Qualifications

• Thorough knowledge of English grammar, spelling, and punctuation.
• Ability to provide internal-facing and external-facing services with a customer service mindset.
• Experience handling confidential information and coordinating multiple priorities.

Responsibilities

• Maintains the Director’s, management staff’s, and departmental leave electronic calendars.
• Coordinates travel arrangements including conference registrations and reimbursements.
• Prepares and assembles detailed reports and correspondence; manages department mailings.

Skills

Customer service mindset

Strong organizational skills

Multitasking

Communication skills

Event support

Education

High school diploma or equivalent

Bachelor's degree preferred

Job description

Cal State East Bay seeks an Office Manager for the DISARC unit, reporting to the Director of Diversity & Inclusion. The role provides essential administrative and operational support for the department, coordinating calendars, records, travel, procurement, payroll, and reporting to enable effective program delivery.

The position serves as a front-line contact for students, faculty, staff, and partners, while supervising student assistants and collaborating with HR, Payroll, Procurement, IT, and