IDD Day Program Administrative Specialist

Paycom - ATS; Pittsburgh, Northern (Allegheny County, KY); Hybrid; USD 21,000 - 32,000; Full time

Benefits offered by this job

Competitive Hourly Rate

Medical, Dental and Vision Insurance

Short- and Long-Term Disability

Life Insurance

Retirement Plan-6% Employer Contrib. (

Job summary

Chartiers Center, a private non-profit in Pittsburgh, seeks a Program Secretary for the IDD Day Program to provide administrative and operational support. You will be the main contact, manage records, schedule appointments, and assist with program communications to help individuals with IDD engage with the community.

The ideal candidate has a HS diploma or secretarial training, 2–4 years of office experience, strong MS Office skills, and a commitment to confidentiality.

Qualifications

• High School diploma or GED with 4 years' experience or Diploma from Accredited Secretarial/Business School with 2 years' experience and computer skills.
• Experience with an electronic health record is a plus.

Responsibilities

• Provide comprehensive administrative support to the IDD Day Program management and staff.
• Serve as the primary point of contact for incoming phone calls, visitors, and program inquiries.
• Maintain participant records, documentation, and confidential files in accordance with agency policies and regulatory requirements.
• Prepare, process, and distribute correspondence, reports, meeting materials, program communications, and other administrative documents.
• Assist with data entry and recordkeeping
• Coordinate scheduling of appointments, meetings, and program events.
• Support billing, purchasing, supply ordering, and other program-related administrative processes as needed.
• Ensure accurate and timely completion of required paperwork and regulatory documentation.
• Maintain organized filing systems and assist with special projects assigned by the Director
• Uphold confidentiality standards and demonstrate professionalism in all interactions.

Skills

MS Word

Excel

Outlook

Teams

Data entry

Multitasking

Organization

Communication

Confidentiality

Customer service

Education

High School diploma or GED

Secretarial/Business diploma

Tools

Electronic Health Records

Job description

Chartiers Center, a private non-profit in Pittsburgh, seeks a Program Secretary for the IDD Day Program to provide administrative and operational support. You will be the main contact, manage records, schedule appointments, and assist with program communications to help individuals with IDD engage with the community.

The ideal candidate has a HS diploma or secretarial training, 2–4 years of office experience, strong MS Office skills, and a commitment to confidentiality.