ICWA Partnership Coordinator and Facilitator

JBS International; Rockville (MD); On-site; USD 70,000 - 100,000; Full time

Job summary

JBS International seeks a Technical Assistance Manager II to coordinate logistics, event planning, and peer participant engagement for Title IV-B ICWA projects. This role plans and executes virtual, hybrid, and in-person meetings, trainings, convenings and TA events with Tribal, State, and Court partners.

As the sole logistics coordinator, you will manage communications, resources, and meeting technology, serve as lead facilitator on-site, and ensure culturally responsive activities in

Qualifications

• Experience coordinating complex events and meetings for federal, tribal, or state partners.
• Ability to translate ICWA requirements into actionable workflows and policies.
• Strong written and verbal communications for meeting agendas, summaries, and reports.

Responsibilities

• Serve as the sole logistics coordinator for ICWA TA Collaborative meetings and events.
• Plan and manage logistics for virtual, hybrid, and in-person activities.
• Coordinate venue selection, registrations, travel, materials, AV, and communications.
• Draft agendas, materials, and summaries; track action items and follow-ups.

Skills

Event planning

Logistics coordination

Facilitation

Stakeholder engagement

Meeting management

Policy review

Job description

The Technical Assistance Manager II (TAM II) serves as the primary coordinator for all logistics, event planning, and peer participant engagement activities within the Title IV-B ICWA Technical Assistance Collaborative. This position is responsible for planning, coordinating, and executing virtual, hybrid, and in-person meetings, trainings, convenings, and technical assistance events that support Tribal, State, and Court child welfare partners.

Serving as the sole logistics coordinator for the Collaborative, the position ensures seamless planning and implementation of all project events, manages communications and participant support, coordinates event resources, and oversees meeting technology and logistics systems. In addition, this role serves as the lead facilitator for on-site events. Additionally, in partnership with the National Tribal Child Welfare Center for Innovation and Advancement (NTCWCIA) and the Center for Legal and Judicial Innovation and Advancement (CLJIA) hosts the Title IV-B ICWA Tribal, State, and Court Peer Networking Group, fostering meaningful peer learning, collaboration, and information exchange.

The position works closely with federal partners, Tribal representatives, State agencies, judicial partners, subject matter experts, consultants, and project leadership to ensure Collaborative events and peer networking activities are culturally responsive, participant-centered, and aligned with the goals and requirements of Title IV-B Indian Child Welfare Act (ICWA) implementation efforts. The position also supports the Collaborative through the development and distribution of meeting agendas, meeting summaries, and project communications.

In this role, the ICWA Partnership and Implementation Logistics Coordinator and Event Facilitator will be expected to:

• Build and maintain collaborative relationships with Tribal, State/County, and court partners participating in the ICWA initiative.
• Demonstrate exceptional planning, organization, and execution of complex events and meetings while maintaining attention to detail and participant experience.
• Create engaging learning environments and successfully facilitate productive discussions among Tribal, State, Court, Federal, and community partners.
• Assist jurisdictions in translating ICWA requirements into day-to-day practice through policy review, workflow development, implementation planning, and problem-solving.
• Collaborate with Children's Bureau (CB) partners and CB funded technical assistance providers to support coordinated cross-center technical assistance.
• Approach all work with cultural humility, respect for Tribal sovereignty, and an understanding of the unique needs of Tribal communities and partners.
• Respond effectively to changing priorities, resolve logistical challenges, and identify practical solutions under tight timelines.
• Provide content input on reports, presentations, implementation plans, and technical assistance products.
• Communicate clearly, professionally, and effectively across multiple formats and audiences.

ESSENTIAL JOB FUNCTIONS:

Event Planning and Logistics Coordination:

• Serve as the sole logistics coordinator for all Title IV-B ICWA Technical Assistance Collaborative meetings, trainings, peer networking activities, and special events.
• Plan, coordinate, and manage all event logistics for virtual, hybrid, and in-person activities.
• Coordinate venue selection, registration systems, travel arrangements, meeting materials, audiovisual requirements, and event communications.
• Develop and maintain event timelines, planning documents, and project tracking systems to ensure successful implementation.
• Draft, coordinate, and distribute meeting agendas, participant materials, and event communications in collaboration with project leadership and partners.
• Prepare and distribute meeting summaries, action-item tracking documents, and follow-up communications for Collaborative meetings and events.
• Manage participant registration, attendance tracking, communications, and follow-up activities.
• Coordinate with vendors, consultants, partners, and project staff to ensure seamless event execution.
• Troubleshoot logistical and technology issues before and during events.
• Maintain event documentation and reporting systems in accordance with project and contractual requirements.

Event Facilitation and Peer