ICWA Partnership Coordinator and Facilitator

JBS International

Virginia Beach (VA)

Remote

USD 70,000 - 100,000

Full time

7 days ago

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Job summary

JBS International seeks a Technical Assistance Manager II to coordinate logistics, event planning, and peer participant engagement for the Title IV-B ICWA Technical Assistance Collaborative. The role plans virtual, hybrid, and in-person meetings, trainings, and events for Tribal, State, and Court child welfare partners.

You will lead on-site facilitation, manage communications, schedules, venues, and technology, and develop agendas, summaries, and follow-up materials.

Qualifications

Bachelor's degree in social work, public administration, Native American studies, or a related field.
At least 5 years of relevant work experience coordinating and facilitating meetings, conferences, trainings, or large-scale events.
Experience working with Tribal Nations, Tribal/State child welfare programs, courts, or human services preferred.
Strong planning, organization, and communication skills.

Responsibilities

Serve as the sole logistics coordinator for Title IV-B ICWA Collaborative meetings, trainings, peer networking activities, and events.
Plan, coordinate, and manage all event logistics for virtual, hybrid, and in-person activities.
Coordinate venue selection, registration systems, travel arrangements, materials, AV requirements, and communications.
Develop event timelines, planning documents, and tracking systems for successful execution.
Draft agendas, participant materials, and event communications in collaboration with leadership and partners.
Prepare meeting summaries, action-item tracking, and follow-up communications.

Skills

Meeting coordination

Event planning

Stakeholder engagement

Facilitation

Cultural humility

Education

Bachelor's degree in related field

Tools

Event management software

Job description

The Technical Assistance Manager II (TAM II) serves as the primary coordinator for all logistics, event planning, and peer participant engagement activities within the Title IV-B ICWA Technical Assistance Collaborative. This position is responsible for planning, coordinating, and executing virtual, hybrid, and in-person meetings, trainings, convenings, and technical assistance events that support Tribal, State, and Court child welfare partners.

Serving as the sole logistics coordinator for the Collaborative, the position ensures seamless planning and implementation of all project events, manages communications and participant support, coordinates event resources, and oversees meeting technology and logistics systems. In addition, this role serves as the lead facilitator for on-site events. Additionally, in partnership with the National Tribal Child Welfare Center for Innovation and Advancement (NTCWCIA) and the Center for Legal and Judicial Innovation and Advancement (CLJIA) hosts the Title IV-B ICWA Tribal, State, and Court Peer Networking Group, fostering meaningful peer learning, collaboration, and information exchange.

The position works closely with federal partners, Tribal representatives, State agencies, judicial partners, subject matter experts, consultants, and project leadership to ensure Collaborative events and peer networking activities are culturally responsive, participant-centered, and aligned with the goals and requirements of Title IV-B Indian Child Welfare Act (ICWA) implementation efforts. The position also supports the Collaborative through the development and distribution of meeting agendas, meeting summaries, and project communications.

In this role, the ICWA Partnership and Implementation Logistics Coordinator and Event Facilitator will be expected to:

Build and maintain collaborative relationships with Tribal, State/County, and court partners participating in the ICWA initiative.
Demonstrate exceptional planning, organization, and execution of complex events and meetings while maintaining attention to detail and participant experience.
Create engaging learning environments and successfully facilitate productive discussions among Tribal, State, Court, Federal, and community partners.
Assist jurisdictions in translating ICWA requirements into day-to-day practice through policy review, workflow development, implementation planning, and problem-solving.
Collaborate with Children's Bureau (CB) partners and CB funded technical assistance providers to support coordinated cross-center technical assistance.
Approach all work with cultural humility, respect for Tribal sovereignty, and an understanding of the unique needs of Tribal communities and partners.
Respond effectively to changing priorities, resolve logistical challenges, and identify practical solutions under tight timelines.
Provide content input on reports, presentations, implementation plans, and technical assistance products.
Communicate clearly, professionally, and effectively across multiple formats and audiences.

ESSENTIAL JOB FUNCTIONS:

Event Planning and Logistics Coordination:

Serve as the sole logistics coordinator for all Title IV-B ICWA Technical Assistance Collaborative meetings, trainings, peer networking activities, and special events.
Plan, coordinate, and manage all event logistics for virtual, hybrid, and in-person activities.
Coordinate venue selection, registration systems, travel arrangements, meeting materials, audiovisual requirements, and event communications.
Develop and maintain event timelines, planning documents, and project tracking systems to ensure successful implementation.
Draft, coordinate, and distribute meeting agendas, participant materials, and event communications in collaboration with project leadership and partners.
Prepare and distribute meeting summaries, action-item tracking documents, and follow-up communications for Collaborative meetings and events.
Manage participant registration, attendance tracking, communications, and follow-up activities.
Coordinate with vendors, consultants, partners, and project staff to ensure seamless event execution.
Troubleshoot logistical and technology issues before and during events.
Maintain event documentation and reporting systems in accordance with project and contractual requirements.

Event Facilitation and Peer Network Leadership:

Facilitate in-person, virtual, and hybrid Collaborative meetings, learning sessions, and convenings.
Serve, in partnership with NTCWCIA, and CLJIA as host for the Title IV-B ICWA Tribal, State, and Court Peer Networking Group.
Develop agendas and facilitate discussions that support peer learning and information sharing related to Title IV-B ICWA planning, implementation, and program requirements.
Create welcoming, culturally responsive environments that encourage participation, relationship building, and cross-system collaboration.
Coordinate presentations, panels, and facilitated discussions with subject matter experts and project leadership.
Support the exchange of promising practices, lessons learned, and implementation strategies among Tribal, State, and Court partners.
Manage ongoing membership communications and engagement activities for the Peer Networking Group.
Facilitate feedback collection, surveys, and assessments to support continuous improvement.

Communications and Community Engagement:

Serve as a primary point of contact for event participants, peer network members, consultants, and project partners.
Develop and distribute event announcements, newsletters, resource materials, and participant communications.
Coordinate information sharing among Tribal, State, and Court partners and facilitate connections across jurisdictions.
Build and maintain positive working relationships with federal partners, Tribal representatives, courts, state agencies, consultants, and community partners.

Project Support and Continuous Improvement:

Collect, organize, and maintain event and participant data for reporting and evaluation purposes.
Support project reporting, meeting summaries, and data collection activities.
Identify opportunities to improve event management processes, participant experience, and peer networking engagement.
Support the preparation and organization of facilitation materials, meeting resources, participants packets, and project communications.
Maintain adherence to project policies, standard operating procedures, and quality standards.

Minimum Job Qualifications:

Education:

Bachelor's degree in social work, Human Services, Public Administration, Native American Studies, Education, Communications, Event Management, or a related field.

Experience:

At least 5 years of relevant work experience.
Demonstrated expertise in coordinating and facilitating meetings, conferences, trainings, technical assistance activities, or large-scale events.
Experience working with Tribal Nations, Tribal and State Child Welfare Programs, courts, or human services programs preferred.
Demonstrated experience managing multiple complex projects and timelines simultaneously.

Skills:

Interact well with others in a positive, courteous, and professional manner; functions well as a member of a team and is also able to work independently and without extensive supervision and follows chain of command to address personnel or management concerns.
Understands cultural differences, including being tribally informed.
Effective, clear, and professional writing and oral communication skills.
Attention to detail.

Language:

English Fluency (oral and written)

SECURITY CLEARANCE:

Must be able to obtain a Public Trust clearance.

Location:

This position is remote eligible. Candidates who live within 50 miles of our North Bethesda, MD or San Mateo, CA offices will be expected to work in a hybrid capacity.

Travel: