IC/QC & Distribution Coordinator I - Weekend Shift

VIVEX Biologics, Inc.; Miami, Northern (FL, KY); Hybrid; USD 40,000 - 52,000; Full time

Job summary

Vivex Biologics, Inc. is seeking an Inventory Control Coordinator I for weekend shifts to maintain accuracy of post-processing, quarantine, ambient and frozen tissue inventory within the Tissue Bank.

You will ensure compliance with state, federal, and AATB standards while supporting lean initiatives. Responsibilities include inventory staging, data entry, reporting, coordinating with multiple departments, and packing finished goods for shipment.

Qualifications

• High School diploma or higher and relevant experience.
• Strong documentation and record-keeping abilities.
• Ability to multitask and maintain accuracy under supervision.

Responsibilities

• Prepare inventory area per SOPs and maintain accurate records.
• Manage post-processing and quarantine tissue inventories (ambient and frozen).
• Discharge nonconforming products and complete paperwork for tissues.
• Enter data and generate daily inventory reports, monitor FEFO.
• Coordinate tissue transfers, storage, and distribution for orders.
• Inspect finished goods and ensure proper labeling and packaging.

Skills

Inventory control

Documentation

Multitasking

Attention to detail

Communication

Education

High School

Associate degree

Bachelor's degree

Tools

BTM system

Tutela System

Job description

Description

The IC/QC & Distribution Coordinator I - Weekend Shift is responsible for maintaining a high level of inventory accuracy and integrity within the Tissue Bank. Ensure that Inventory Control Operations are in Compliance with the State and Federal Regulations and AATB Standards. Promotes Lean Behaviors across the organization (This includes Participating in Try storming, Brainstorming and Lean Related Initiatives). Resourceful in completing deadlines and can multitask effectively.

Requirements

Duties and responsibilities

• 1. Preparation of the Inventory Control Area as specifically described in SOPs.
• 2. Maintains accurate inventory of post-processing, quarantine products (frozen and room temperature).
• 3. Performs disposition of nonconforming products as directed.
• 4. Responsible for all data entry and completion of paperwork of tissue(s).
• 5. Knowledge of information contained in the Tissue Bank Manuals
• 6. Must be able to perform duties under supervision.
• 7. Maintains knowledge of applicable regulations and standards related to storage, handling, labeling and inspections of tissue.
• 8. Stages Tissue(s) for Sterilization and receive tissue from Sterilization/Irradiation.
• 9. Responsible for the receipt of donors/tissues for Processing.
• 10. Responsible for scheduling, sending, and receiving tissue for Sterilization/Irradiation while monitoring freezers and acknowledge alarms in Tutela System.
• 11. Responsible for creating daily reports to control Inventory Area and report any discrepancies.
• 12. Coordinates and integrates efforts across operational departments to enhance inventory accuracy.
• 13. Responsible for creating daily reports to control Inventory Area and report any discrepancies.
• 14. Coordinates and integrates efforts across operational departments to enhance inventory accuracy.
• 15. Reconciles Tissue(s) inventory and transfer released product for Distribution.
• 16. Discards Donors/Tissue as instructed per SOP/WI's.
• 17. Ensures proper documentation for all tissue inventory transfers.
• 18. Ensures housekeeping practices for the work areas.
• 19. Responsible for selecting and retrieving finished goods (ambient temperature and frozen) from the distribution area and/or -80°C freezers to fulfill customer orders.
• 20. Responsible for the final preparation and packaging of finished goods for shipment to end-users and/or distributors.
• 21. Receives released finished goods from internal departments and places the grafts in appropriate storage units utilizing computer software (BTM) for physical tissue tracking.
• 22. Responsible for reconciliation of inventory on a routine basis and FEFO (First Expired, First Out) is maintained.
• 23. Receives customer product returns and electronically returns the allografts in BTM.
• 24. Creates e-mail communication confirming daily order processing.
• 25. Prepares customer packages for courier pick-ups.
• 26. Processes all internal shipping requests.
• 27. Performs final inspection of products for proper specifications, label accuracy, and compliance with applicable regulations, standards and Vivex Biologics, Inc. quality requirements.
• 28. Combines components for final products.
• 29. Applies labels to final product and adds package inserts, boxes, etc.
• 30. Monitors freezers and responds to alarms.
• 31. Performs other duties as assigned.

Qualifications

• High School/Minimum of 4 Years of Relevant Experience.
• Associate/Minimum of 1 Years of Relevant experience.
• Bachelors/Minimum of 0-1 Years of Relevant experience
• Qualifications include:
• Strong Interpersonal, organization, and documentation skills
• Written, Verbal and strong communication skills.
• Attention to detail.
• Can multitask effectively.

Working conditions

The majority of the work is performed indoors, standing, and walking throughout the facility. Occasional warehouse work if needed.

Physical requirements

• The ability to be able to lift boxes up to, but not limited to, 50 lbs.
• The ability to be able to use hand trucks and pallet jacks both manual and automatic.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job any time.

Vivex Biologics, Inc. is an equal opportunity employer (EEO) and expressly prohibits any form of workplace discrimination and/or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfers, leaves of absence, compensation and training.

Vivex Biologics, Inc. complies with the Americans with Disability Act (ADA) which prohibits discrimination against qualified individuals with disabilities who, with or without reasonable accommodation, can perform the essential functions of a job.