Hybrid Water Projects Coordinator

Commonwealth of VA Careers; Richmond (VA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Virginia Department of Environmental Quality (DEQ) in Richmond, VA, is seeking a Project Coordinator to support strategic initiatives by organizing activities, coordinating teams, and developing documents to track milestones. The position offers a hybrid in-office and telework arrangement rooted in Virginia.

Responsibilities include planning and launching initiatives, change management, maintaining schedules, facilitating meetings, and preparing management briefings.

Qualifications

• Understanding of basic project management principles.
• Ability to manage and track data, metrics and project deliverables.
• Familiarity with procurement processes, budget tracking and contract management.
• Experience organizing teams, schedules, or initiatives in a professional setting.
• Experience maintaining organized records of project decisions and documents.
• Strong professional communication and writing skills.
• Experience preparing PowerPoint, technical documents and summary documents.
• Ability to manage multiple tasks and deadlines with attention to detail.

Responsibilities

• Assist in planning and launching new agency initiatives, including defining scope, tasks, budget and timelines.
• Support change management activities including training, communication and implementation planning.
• Organize project teams and maintain clear documentation of roles, responsibilities, and expectations; develop and maintain project schedules and milestones.
• Facilitate regular check-ins, team meetings, and working sessions; prepare agendas and capture action items.
• Monitor progress against goals; identify blockers, risks, and issues; elevate them to leadership when necessary.
• Prepare concise status reports, summaries, and briefing materials for managers and stakeholders.
• Maintain organized records of project decisions, documents, and references; develop processes and tools to improve coordination and efficiency.
• Assist with stakeholder engagement, including scheduling meetings, preparing materials, and documenting feedback.
• Ensure activities comply with agency policies, timelines, and regulatory requirements.
• Provide direct project support such as editing documents and preparing presentations.

Skills

Project management

Data tracking

Written communication

Task management

Meetings facilitation

Regulatory communication

Independent work

Microsoft 365 tools

Tools

Outlook

Word

Excel

Teams

PowerPoint

Job description

Virginia Department of Environmental Quality (DEQ) in Richmond, VA, is seeking a Project Coordinator to support strategic initiatives by organizing activities, coordinating teams, and developing documents to track milestones. The position offers a hybrid in-office and telework arrangement rooted in Virginia.

Responsibilities include planning and launching initiatives, change management, maintaining schedules, facilitating meetings, and preparing management briefings.