CO - P4689 - Water Project Coordinator

Commonwealth of VA Careers; Richmond (VA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Virginia Department of Environmental Quality (DEQ) in Richmond, VA, is seeking a Project Coordinator to support strategic initiatives by organizing activities, coordinating teams, and developing documents to track milestones. The position offers a hybrid in-office and telework arrangement rooted in Virginia.

Responsibilities include planning and launching initiatives, change management, maintaining schedules, facilitating meetings, and preparing management briefings.

Qualifications

• Understanding of basic project management principles.
• Ability to manage and track data, metrics and project deliverables.
• Familiarity with procurement processes, budget tracking and contract management.
• Experience organizing teams, schedules, or initiatives in a professional setting.
• Experience maintaining organized records of project decisions and documents.
• Strong professional communication and writing skills.
• Experience preparing PowerPoint, technical documents and summary documents.
• Ability to manage multiple tasks and deadlines with attention to detail.

Responsibilities

• Assist in planning and launching new agency initiatives, including defining scope, tasks, budget and timelines.
• Support change management activities including training, communication and implementation planning.
• Organize project teams and maintain clear documentation of roles, responsibilities, and expectations; develop and maintain project schedules and milestones.
• Facilitate regular check-ins, team meetings, and working sessions; prepare agendas and capture action items.
• Monitor progress against goals; identify blockers, risks, and issues; elevate them to leadership when necessary.
• Prepare concise status reports, summaries, and briefing materials for managers and stakeholders.
• Maintain organized records of project decisions, documents, and references; develop processes and tools to improve coordination and efficiency.
• Assist with stakeholder engagement, including scheduling meetings, preparing materials, and documenting feedback.
• Ensure activities comply with agency policies, timelines, and regulatory requirements.
• Provide direct project support such as editing documents and preparing presentations.

Skills

Project management

Data tracking

Written communication

Task management

Meetings facilitation

Regulatory communication

Independent work

Microsoft 365 tools

Tools

Outlook

Word

Excel

Teams

PowerPoint

Job description

Hiring Range: $59,754 - $84,913

Full Time or Part Time: FULL TIME

JOB DESCRIPTION

The Project Coordinator supports the agency’s strategic initiatives by organizing project activities, facilitating team coordination, clarifying expectations for team members and stakeholders, developing documents and materials needed to support project progress, tracking milestones, and ensuring timely communication across internal and external groups. Please note this position follows a hybrid work schedule to include both in-office and telework. Candidates must be able to work from the assigned work location in Virginia.

RESPONSIBILITIES

The primary responsibilities of this position will be:

• Assist in planning and launching new agency initiatives, including defining scope, key tasks, budget and timelines.
• Support change management activities including training, communication and implementation planning.
• Organize project teams and maintain clear documentation of roles, responsibilities, and expectations.
  Develop and maintain project schedules, timelines, and milestone trackers.
• Facilitate regular check-ins, team meetings, and working sessions; prepare agendas and capture action items.
• Monitor progress against goals and identify blockers risks and issues; elevate risks and issues to leadership when necessary.
• Prepare concise and accurate summaries, status reports, and briefing materials for managers and stakeholders.
• Maintain organized records of project decisions, documents, and reference materials.
  Support development of processes and tools that improve project coordination and operational efficiency.
  Assist with stakeholder engagement, including scheduling meetings, preparing materials, and documenting feedback.
• Ensure project activities comply with agency policies, timelines, and regulatory requirements.
• Provide direct project support such as developing technical materials, editing documents, preparing presentations, and assisting with other project-related deliverables as needed.
• Research and identify solutions to overcome project and/or process challenges.
• Perform additional tasks that support project and program success, as assigned, such developing and scopingRequest for Proposal Developments

QUALIFICATIONS

• Strong understanding of basic project management principles.
• Ability to manage and track data, metrics and project deliverables.
• Familiarity with procurement processes, budget tracking and contract management.
• Experience organizing teams, schedules, or initiatives in a professional setting.
• Experience in maintaining organized records of project decisions, documents, and reference materials.
• Strong professional communication and writing skills.
• Experience in preparing power point, technical documents and summary documents.
• Ability to manage multiple tasks and deadlines with attention to detail.
• Experience facilitating meetings and coordinating with diverse stakeholders.
• Ability to communicate complex regulatory and technical information clearly and effectively.
• Ability to work independently on complex assignments.
• Proficiency with Microsoft tools (such as Outlook, Word, Excel, Teams, and PowerPoint) to support organization, collaboration, tracking, and presentation of project information, and ability to leverage digital collaboration and workflow tools to improve tracking, automation, and overall project efficiency.
• Knowledge of applicable agency programs, and/or reporting processes.

ABOUT US

The Virginia Department of Environmental Quality (DEQ) is the primary environmental permitting agency in the Commonwealth of Virginia. It is responsible for administering laws and regulations related to air quality, water quality, water supply, renewable energy, and land protection. Through the dedication and work of over 800 employees across six regional offices and the Central Office in Richmond, DEQ issues permits, conducts monitoring and inspections, and enforces the law.