Hybrid Undergraduate Programs Coordinator

Michigan State University College of Engineering; East Lansing (MI); Hybrid; USD 40,000 - 55,000; Full time

Job summary

Michigan State University College of Engineering seeks an Undergraduate Program Administrative Support professional to assist with course information, student records, and department operations. The role emphasizes confidentiality and accurate record-keeping across university systems.

The successful candidate will handle scheduling, communication, and data preparation for accreditation and program reporting, while supporting recruitment, scholarships, and visitor logistics.

Qualifications

• Experience providing administrative support in a higher education environment.
• Ability to coordinate multiple tasks and maintain accurate records.
• Strong written and verbal communication skills.
• Familiarity with university systems such as Campus Solutions and 25Live.

Responsibilities

• Process and maintain undergraduate course information in university systems.
• Handle documentation for academic integrity and related activities.
• Update academic records and program documentation per procedures.
• Prepare data for accreditation and program reporting.
• Assist recruitment and engagement of students.
• Maintain scholarship and program records.
• Maintain scheduling systems for departmental space and room usage.
• Maintain departmental records such as directories and key control documentation.
• Assist with inventory tracking and office supplies.
• Submit and follow up on service and maintenance requests.
• Provide administrative support for visitor logistics and general office operations.
• Coordinate meetings and prepare materials; record outcomes as needed.
• Prepare correspondence, reports, and other administrative materials.
• Assist with faculty and committee-related administrative processes.

Skills

Attention to detail

Strong communication

Organizational skills

Education

Two to three years of college coursework

Tools

Campus Solutions

25Live

Job description

Michigan State University College of Engineering seeks an Undergraduate Program Administrative Support professional to assist with course information, student records, and department operations. The role emphasizes confidentiality and accurate record-keeping across university systems.

The successful candidate will handle scheduling, communication, and data preparation for accreditation and program reporting, while supporting recruitment, scholarships, and visitor logistics.