Hybrid Travel & Finance Coordinator – Executives

VSolvit; Henderson (NV); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Tuition reimbursement

Life insurance

Disability insurance

Job summary

VSolvit in Las Vegas, NV is seeking a Travel & Finance Coordinator to manage travel for the executive team, enforce travel and purchasing policies, and perform credit card reconciliations and related accounting support.

The role requires strong organizational and communication skills, proficiency with Microsoft Office and QuickBooks, and the ability to coordinate trips, audits, and expense reports across contracts.

Qualifications

• U.S. Citizenship required.
• Strong organizational skills and detail orientation.
• Excellent verbal and written communication skills.
• Experience with Microsoft Office Suite, Excel, and Google Suite.
• Proficiency with QuickBooks Desktop or Online and familiarity with ERP systems.
• Ability to manage multiple tasks and coordinate with leadership across contracts.
• Background check for government employment ethics if applicable.

Responsibilities

• Support Executive Team and staff as Travel & Finance Coordinator, handling all travel for contracts and offices.
• Follow defined travel process with pre-approvals for all requests company-wide.
• Book travel arrangements including car, airline, hotel, etc.
• Coordinate post-travel paperwork and expense report reviews/approvals.
• Organize travel paperwork in digital files and folders for travelers and leadership.
• Research and solve travel cost optimization problems with strong attention to detail.
• Audit travel billing details with accounting for specific contracts.
• Generate CEO/CSO expense reports from tracked documents.
• Perform credit card reconciliations for business cards as needed.
• Assist Accounting Team in Payroll, Accounts Payable, reconciliations and related tasks.
• Approve final expense reports.
• Monitor Travel Email and responds promptly to requests.

Skills

Organizational skills

Communication skills

Microsoft Office

Excel

Google Suite

QuickBooks

ERP systems

Interpersonal skills

Policy compliance

Education

Bachelor’s in Business Administration

Tools

JAMIS

Deltek Costpoint

Job description

VSolvit in Las Vegas, NV is seeking a Travel & Finance Coordinator to manage travel for the executive team, enforce travel and purchasing policies, and perform credit card reconciliations and related accounting support.

The role requires strong organizational and communication skills, proficiency with Microsoft Office and QuickBooks, and the ability to coordinate trips, audits, and expense reports across contracts.