TRAVEL & FINANCE COORDINATOR

VSolvit; Henderson (NV); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Tuition reimbursement

Life insurance

Disability insurance

Job summary

VSolvit in Las Vegas, NV is seeking a Travel & Finance Coordinator to manage travel for the executive team, enforce travel and purchasing policies, and perform credit card reconciliations and related accounting support.

The role requires strong organizational and communication skills, proficiency with Microsoft Office and QuickBooks, and the ability to coordinate trips, audits, and expense reports across contracts.

Qualifications

• U.S. Citizenship required.
• Strong organizational skills and detail orientation.
• Excellent verbal and written communication skills.
• Experience with Microsoft Office Suite, Excel, and Google Suite.
• Proficiency with QuickBooks Desktop or Online and familiarity with ERP systems.
• Ability to manage multiple tasks and coordinate with leadership across contracts.
• Background check for government employment ethics if applicable.

Responsibilities

• Support Executive Team and staff as Travel & Finance Coordinator, handling all travel for contracts and offices.
• Follow defined travel process with pre-approvals for all requests company-wide.
• Book travel arrangements including car, airline, hotel, etc.
• Coordinate post-travel paperwork and expense report reviews/approvals.
• Organize travel paperwork in digital files and folders for travelers and leadership.
• Research and solve travel cost optimization problems with strong attention to detail.
• Audit travel billing details with accounting for specific contracts.
• Generate CEO/CSO expense reports from tracked documents.
• Perform credit card reconciliations for business cards as needed.
• Assist Accounting Team in Payroll, Accounts Payable, reconciliations and related tasks.
• Approve final expense reports.
• Monitor Travel Email and responds promptly to requests.

Skills

Organizational skills

Communication skills

Microsoft Office

Excel

Google Suite

QuickBooks

ERP systems

Interpersonal skills

Policy compliance

Education

Bachelor’s in Business Administration

Tools

JAMIS

Deltek Costpoint

Job description

Job Summary

Hybrid position in Las Vegas, NV.

The Travel & Finance Coordinator is responsible for travel coordination functions supporting C‑Level personnel, enforcing Travel and Purchasing policies for the company, including credit card reconciliations and other C‑level accounting support as needed. The coordinator will use critical thinking to solve problems and exercise analytical skills.

As with any position, additional expectations exist. These include adhering to normal working hours, meeting deadlines, following Company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), staying focused on assigned tasks, and completing other tasks as assigned.

Responsibilities

• Support VSolvit Executive Team and staff as Travel & Finance Coordinator, performing all travel related work for all contracts and VSolvit offices
• Follow the defined process for travel requests, ensuring that appropriate pre‑approvals are completed in a timely manner for all requested travel company‑wide
• Book all aspects of travel requests including car, airline, hotel, etc.
• Coordinate post‑travel paperwork and expense report reviews/approvals following a defined process
• Organize all travel related paperwork in digital files and folders, following an approach that supports travelers and VSolvit Leadership Team
• Utilize strong research skills and creative problem solving to discover the optimal price for travel needs
• Utilize strong attention to detail while coordinating and auditing travel billing details with accounting against specific contracts
• Generate the Executive Management’s (CEO & CSO) expense reports based on tracking a document provided
• Credit card reconciliations for business credit cards as requested
• Provide support to the Accounting Team, as needed, in areas which may include Payroll, Accounts Payable, account reconciliations, and other accounting functions
• Final expense reports approval
• Monitor Travel Email and Executive Travel correspondence and provide prompt response to requests and questions clearly and concisely

Basic Qualifications

• U.S. Citizenship required
• Demonstrated organizational skills and expertise in managing and mastering details
• Demonstrated strong communication skills and excellent interpersonal skills
• Demonstrated experience with Microsoft Office Suite, Excel and Google Suite
• Proficiency with QuickBooks Desktop or Online versions and familiarity with ERP systems
• Demonstrated planning and organizational skills with the ability to handle multiple tasks simultaneously, conflict resolution and negotiation
• Demonstrated ability to interact and communicate effectively with all levels of management and administrative support in a professional, business‑like manner
• If applicable: If you are or have been recently employed by the U.S. government, a post‑employment ethics letter will be required if employment with VSolvit is offered

Preferred Qualifications

• Bachelor’s in Business Administration or related experience as travel coordinator
• Experience with JAMIS or Deltek Costpoint accounting software

Company Summary

VSolvit, founded in 2006, is a technology services provider specializing in cybersecurity, cloud computing, geographic information systems (GIS), business intelligence (BI) systems, data warehousing, engineering services, and custom database and application development. VSolvit is an award‑winning WOSB, CA CDB, MBE, WBE, and CMMI Level 3 certified company.

We offer a customizable health benefits program that best meets the needs of its employees, including medical, dental, and vision insurance, life insurance, long and short‑term disability, other insurance products, Health Savings Account, Flexible Spending Account, 401(k) Retirement Plan options, Tuition Reimbursement, and assorted voluntary benefits. Our goal is to grow together and enjoy the work that we do as a team.

VSolvit LLC is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.