Hybrid Senior Administrative & Projects Coordinator

Massachusetts General Hospital; Somerville (MA); Hybrid; USD 59,237,000 - 85,411,000; Full time

Job summary

Mass General Brigham seeks a Senior Administrative Assistant to support the NCRI Project Management team at the 399 Revolution Drive location. You will manage calendars, coordinate meetings, prepare reports, and handle correspondence in a fast-paced research environment.

The role requires independent judgment, exceptional organizational skills, and the ability to multitask across multiple projects, governance committees, and logistics for in-person, hybrid, and remote meetings.

Qualifications

• Provide administrative and project support to the NCRI Project Management team.
• Plan and coordinate meetings, travel, and correspondence for leadership.
• Maintain calendars and organize project documents.
• Handle governance committee logistics and meeting materials.
• Support with research tasks and literature searches as needed.

Responsibilities

• Support NCRI and Healey & AMG Center leadership teams.
• Schedule and reserve conference rooms for weekly meetings.
• Coordinate travel logistics for network meetings and conferences.
• Prepare letters, minutes, reports, and grant-related documents.
• Assist with budget adherence and expense processing.

Skills

Excellent organizational skills

Customer service skills

MS Office (Word, Excel, PowerPoint)

Independent judgment

Attention to detail

Interpersonal communication

Work under pressure

Handling sensitive information

Independent & flexible work

Professional demeanor

Education

High School Diploma or Equivalent

Associate’s Degree in Business Admin or Related Field

Tools

MS Office Suite

Job description

Mass General Brigham seeks a Senior Administrative Assistant to support the NCRI Project Management team at the 399 Revolution Drive location. You will manage calendars, coordinate meetings, prepare reports, and handle correspondence in a fast-paced research environment.

The role requires independent judgment, exceptional organizational skills, and the ability to multitask across multiple projects, governance committees, and logistics for in-person, hybrid, and remote meetings.