Hybrid Senior Administrative Assistant: Payroll & Exec Support

Hershey Company; Hershey (PA); Hybrid; USD 50,000 - 65,000; Full time

Job summary

The Hershey Company in Hershey, PA, seeks a Senior Administrative Assistant to provide day‑to‑day administrative and operational support, with emphasis on timely handling of financial items received through local mail. This role supports payroll, check processing, invoices and Accounts Payable to prevent aging and delays.

Responsibilities include managing calendars, travel arrangements (domestic and international), reports and communications, plus onboarding and office coordination.

Qualifications

• High school diploma required; associate or bachelor’s degree preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication, including discretion.
• Experience supporting senior leaders and HR environments.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Process financial items received through incoming local mail, including payroll items, invoices, and Accounts Payable documentation.
• Ensure items are organized, tracked, routed, and actioned by the responsible departments to prevent aging, missed payments, service interruptions, and control issues.
• Support Accounts Payable and payroll-related checks, including tax and payroll payments.
• Maintain check stock and serve as local Global Delivery Services contact for check-related processes.
• Manage calendars, schedule meetings, and coordinate appointments.
• Handle email, phone calls, and internal communications.
• Prepare reports, presentations, and documents; maintain filing systems.
• Arrange executive travel, including domestic and international itineraries and expense reporting.

Skills

Organizational skills

Time management

Written and verbal communication

Discretion with confidential info

Experience supporting senior leaders

HR familiarity

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Job description

The Hershey Company in Hershey, PA, seeks a Senior Administrative Assistant to provide day‑to‑day administrative and operational support, with emphasis on timely handling of financial items received through local mail. This role supports payroll, check processing, invoices and Accounts Payable to prevent aging and delays.

Responsibilities include managing calendars, travel arrangements (domestic and international), reports and communications, plus onboarding and office coordination.