Hybrid Senior Accounts Payable Specialist

QT Imaging Holdings; Petaluma (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

QT Imaging Holdings, Inc. is seeking a Staff Accountant / Accounts Payable Specialist to manage the full-cycle AP process and support month-end close at our Petaluma office.

You will ensure accurate invoicing, coding, and payments while maintaining strong internal controls and collaborating with Procurement, Finance, and business stakeholders. The role requires at least five years of progressive AP experience, exposure to high-volume environments, and proficiency in NetSuite, Corpay, and FloQast

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred.
• Equivalent combination of education and experience may be considered.
• Advanced proficiency in Excel and PowerPoint.

Responsibilities

• Oversee full-cycle accounts payable and month-end close support.
• Review invoices, approvals, coding, and compliance with policies.
• Process payments (ACH, wire) and monitor schedules for discounts.
• Maintain vendor master files and 1099 reporting.
• Support internal controls and automation initiatives.

Skills

Advanced Excel

PowerPoint

Analytical skills

Communication skills

Multitasking

Confidentiality

Education

Bachelor's degree in Accounting/Finance/Business

Tools

NetSuite

Corpay

FloQast

Job description

QT Imaging Holdings, Inc. is seeking a Staff Accountant / Accounts Payable Specialist to manage the full-cycle AP process and support month-end close at our Petaluma office.

You will ensure accurate invoicing, coding, and payments while maintaining strong internal controls and collaborating with Procurement, Finance, and business stakeholders. The role requires at least five years of progressive AP experience, exposure to high-volume environments, and proficiency in NetSuite, Corpay, and FloQast