Hybrid School Finance & Operations Manager

Chesterton Academy of Our Lady of Hope; Warwick (RI); Hybrid; USD 34,000 - 55,000; Full time

Job summary

Chesterton Academy Our Lady of Hope in Warwick, RI seeks a Business Manager to oversee day-to-day financial operations. Responsibilities include bookkeeping, payroll support, tuition billing, financial aid, vendor management, and donor-relation tasks to uphold fiscal accuracy and Catholic mission.

The role requires attention to detail, discretion with confidential information, and collaboration with the Headmaster and Board Treasurer. Hybrid on-site with some remote flexibility is expected.

Qualifications

• Associate's or bachelor's degree in accounting, finance, business, or a related field, or equivalent work experience.
• At least 3 years of bookkeeping or accounting experience, including full-cycle bookkeeping, accounts payable, and bank reconciliations.
• Proficiency in QuickBooks (Online or Desktop).
• Strong Microsoft Excel and/or Google Sheets skills, including formulas, reconciliations, and budget spreadsheets.
• Working knowledge of GAAP.
• Demonstrated accuracy, organization, and ability to meet deadlines.
• Proven discretion in handling confidential financial and family information.

Responsibilities

• Maintain the school's general ledger in QuickBooks, recording all receipts, disbursements, and journal entries accurately and on time.
• Reconcilе bank, credit card, and merchant accounts monthly.
• Code transactions to the chart of accounts and track restricted and designated funds separately from operating funds.
• Record all deposits including tuition, fees, donations, and fundraising proceeds with organized documentation.
• Close the books each month within an agreed timeframe.
• Process vendor invoices and employee expense reimbursements with proper approval and documentation.

Skills

Detail-oriented

Discretion with confidential info

Strong organizational skills

GAAP knowledge

Deadline-driven

Education

Associate's or Bachelor's in accounting/finance/business

Equivalent work experience

Tools

QuickBooks

Excel

Google Sheets

FACTS Management

Bloomerang

Job description

Chesterton Academy Our Lady of Hope in Warwick, RI seeks a Business Manager to oversee day-to-day financial operations. Responsibilities include bookkeeping, payroll support, tuition billing, financial aid, vendor management, and donor-relation tasks to uphold fiscal accuracy and Catholic mission.

The role requires attention to detail, discretion with confidential information, and collaboration with the Headmaster and Board Treasurer. Hybrid on-site with some remote flexibility is expected.