Business Manager

St. Pius X Catholic School; Norfolk (VA); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Saint Pius X Catholic School in Norfolk, VA seeks a detail-oriented Business Manager to oversee financial, HR, and administrative operations. You will steward resources, manage budgets, payroll, and compliance, and partner with leadership and diocesan offices to support the school's mission.

The role requires collaboration with the Principal, Pastor, and families to ensure financial integrity and operational excellence in a faith-filled educational environment.

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or related field.
• 3+ years in business management, accounting, finance, operations, HR, or related leadership roles.
• Experience with nonprofit/school administration preferred.
• Strong budgeting, financial reporting, payroll, and accounting knowledge.
• Proficiency with ParishSOFT, UKG, Excel, and related software.

Responsibilities

• Oversee day-to-day financial operations including AP/AR, payroll, banking, and general ledger.
• Prepare financial statements, reports, and budget analyses; administer annual operating budget.
• Coordinate recruitment, onboarding, payroll, and personnel records; ensure regulatory compliance.
• Provide guidance on facilities projects and capital expenditures; attend leadership meetings.

Skills

Budgeting

Financial reporting

Payroll

Interpersonal skills

Communication

Education

Bachelor's degree in accounting/finance/business

Tools

ParishSOFT

UKG

Excel

Microsoft Office

Cloud systems

Job description

Saint Pius X Catholic School (Norfolk, VA) is seeking a detail-oriented, collaborative, and mission-driven Business Manager to oversee the school's financial, human resources, and administrative operations. This key leadership role is responsible for the effective stewardship of school resources and supports the school's mission through sound financial management, operational excellence, and strategic planning.

Reporting to the Principal, the Business Manager works with the Pastor, diocesan offices, faculty, staff, and families to maintain financial integrity, support personnel administration, and ensure the efficient operation of the school.

This position offers a unique opportunity to serve in a faith-filled educational environment while making a meaningful impact on the students, families, and staff of Saint Pius X Catholic School.

Responsibilities

Financial Management

• Manage the school's day-to-day financial operations, including accounts payable, accounts receivable, payroll, banking, and general ledger activity.
• Maintain accurate financial records and prepare financial statements, reports, and budget analyses.
• Develop, monitor, and administer the annual operating budget in collaboration with the Principal and Pastor.
• Coordinate financial audits and ensure compliance with diocesan policies and accounting standards.
• Manage vendor relationships, annual 1099 reporting, and financial record retention.
• Maintain accurate tuition and incidental billing records. Oversee student billing, tuition collection, financial aid administration, and scholarship processing.
• Monitor family accounts and assist families with billing and payment-related inquiries.

Human Resources and Payroll

• Coordinate recruitment, onboarding, payroll processing, and personnel record administration.
• Maintain employee records and support compliance with diocesan personnel policies and employment regulations.
• Serve as a resource to school leadership on routine human resources matters.

Operations and Facilities Support

• Collaborate with the Facilities Maintenance Manager on operational and facility-related planning.
• Provide financial guidance regarding facility projects and capital expenditures.
• Attend leadership, Finance Council, and committee meetings as assigned.

Qualifications

• Bachelor's degree in accounting, Finance, Business Administration, or a related field.
• Three or more years of progressively responsible experience in business management, accounting, finance, operations, human resources, or related administrative leadership positions preferred.
• Experience with nonprofit, parish, school, or church administration preferred.
• Strong understanding of budgeting, financial reporting, payroll, and accounting principles.
• Demonstrated proficiency with accounting software, databases, Microsoft Office applications, and cloud-based systems.
• Experience with ParishSOFT, UKG, and Microsoft Excel preferred.
• Strong organizational, analytical, and problem-solving skills.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• Ability to maintain confidentiality and exercise sound judgment.

Schedule & Work Environment

This is a full-time position (35 hours per week) , The school office operates Monday through Friday from 8:00 a.m. to 3:30 p.m.; however, the Business Manager position requires flexibility to meet the needs of the school. Occasional evening and weekend work may be necessary When appropriate, certain duties may be performed remotely outside of regular office hours.

Physical Requirements

The position requires the ability to occasionally lift and carry materials weighing up to 20 pounds. Duties may require bending, walking, standing, reaching, and the use of a step stool. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.