Part-Time School Operations and Finance Coordinator

Chesterton Academy of the St. Croix Valley; Stillwater (MN); On-site; USD 27,000 - 33,000; Part time

Job summary

Chesterton Academy of the St. Croix Valley in Minnesota seeks a dedicated Business and Operations Manager to coordinate financial, administrative, and facilities functions of our Catholic classical high school.

Reporting to the Head of School, this role ensures daily business operations are organized, accurate, timely, and marked by stewardship. Our mission is to help parents raise up a new generation of joyful leaders and saints, educated in the classical tradition and the truths of the

Qualifications

• Four years of office, business, or administrative experience in a school or nonprofit setting.
• Experience with bookkeeping, billing, and financial recordkeeping; payroll familiarity preferred.
• Strong communication, organizational, and problem‑solving skills with attention to deadlines.
• Proficiency with spreadsheets and office software; ability to learn financial systems.
• Discretion and sound judgment handling confidential information.
• Able to work independently and with others while supporting the school's Catholic mission.

Responsibilities

• Maintain accurate bookkeeping records including invoices, payments, deposits, and reconciliations.
• Coordinate tuition billing, maintain payment records, and communicate with families.
• Support payroll processing and maintain related records.
• Assist the Head of School with budgeting and routine financial reporting.
• Coordinate purchasing, vendor relations, and facilities maintenance.
• Keep organized business records and perform administrative duties and special projects.

Skills

Office experience

Bookkeeping

Payroll familiarity

Communication skills

Organizational skills

Attention to deadlines

Spreadsheet proficiency

Problem solving

Discretion

Independent and collaborative work

Tools

Spreadsheets

Office software

Job description

Chesterton Academy of the St. Croix Valley in Minnesota seeks a dedicated Business and Operations Manager to coordinate financial, administrative, and facilities functions of our Catholic classical high school.

Reporting to the Head of School, this role ensures daily business operations are organized, accurate, timely, and marked by stewardship. Our mission is to help parents raise up a new generation of joyful leaders and saints, educated in the classical tradition and the truths of the