Hybrid Research Financial Coordinator

UC San Diego Health; San Diego (CA); Hybrid; USD 64,000 - 92,000; Full time

Job summary

UC San Diego Health is seeking a Project Assistant III to provide fiscal and administrative support within the Department of Psychiatry, including ledger reconciliation and processing of expenditures. The role involves coordinating travel reimbursements, procurement, and research-related spending across HNRP-CMCR.

Candidates will maintain Excel-based budgets, ensure policy compliance, and communicate with multiple offices to support audits and monthly ledgers while handling confidential

Qualifications

• Monitors expenditures and reconciles monthly ledgers using Transaction Sampling.
• Demonstrates strong computer skills and data entry accuracy.
• Develops and maintains spreadsheets for tracking research funds and budgets.
• Communicates clearly with staff, faculty and the public, maintaining confidentiality.
• Identifies problems, proposes solutions, and takes corrective action.
• Prioritizes work in a dynamic environment with interruptions.

Responsibilities

• Provide fiscal and administrative support for the Department of Psychiatry, including managing expenditures and reconciling ledgers.
• Process travel reimbursements and disbursements, coordinate research supply orders.
• Develop and maintain Excel spreadsheets; interpret contracts and grants policies.
• Collaborate with Disbursements, Facilities and Telecommunication offices; ensure compliance and grant fiscal integrity.
• Assist with audits and maintain confidential information across HNRP-CMCR programs.

Skills

Financial reconciliation

Data entry

Spreadsheet development

Communication (verbal & written)

Problem solving

Prioritization

Policy interpretation

Collaboration

Independent work

Confidentiality awareness

Tools

Oracle Financial Cloud (OFC)

UCPath BA Hub

Kuali Research (KR)

Concur

ANAPLAN PIPER

Blink

AccessLink

Job description

UC San Diego Health is seeking a Project Assistant III to provide fiscal and administrative support within the Department of Psychiatry, including ledger reconciliation and processing of expenditures. The role involves coordinating travel reimbursements, procurement, and research-related spending across HNRP-CMCR.

Candidates will maintain Excel-based budgets, ensure policy compliance, and communicate with multiple offices to support audits and monthly ledgers while handling confidential