Hybrid Project Finance Assistant III

University of California - San Diego Medical Centers; San Diego (CA); Hybrid; USD 64.000 - 92.000; Vollzeit

Zusammenfassung

The UC San Diego Department of Psychiatry seeks a Project Assistant III to provide fiscal and administrative support across HNRP-CMCR. Under supervision, you will manage expenditures, reconcile ledgers, prepare cost transfers, and develop Excel spreadsheets to support research projects.

This hybrid role requires strong accounting knowledge, data entry skills, and the ability to work with multiple offices, labs, and investigators while maintaining confidentiality.

Qualifikationen

• Substantive knowledge and ability to monitor expenditures and reconcile ledgers monthly.
• Strong computer skills and data entry efficiency.
• Experience developing and maintaining spreadsheets.
• Clear and confidential communication with staff and the public.
• Ability to identify problems, develop solutions, and take corrective action.
• Ability to prioritize work amidst interruptions and use good judgment.
• Experience processing cost transfers, reimbursements, and encumbrance lifts.
• Ability to analyze UCSD operating ledgers and correct errors.
• Knowledge of UCSD policies and accounting practices.
• Knowledge of Scrip policies and procedures.
• Knowledge of contracts and grants applications and reporting guidelines.
• Experience with disbursement processes and procedures.
• Database skills and intermediate Mac, Word, Excel skills.
• Knowledge of Oracle Financial Cloud, UCPath, Kuali, Concur, ANAPLAN and related tools.
• Understanding of purchasing, travel, disbursements, inventory, and contract/grant administration policies.
• Ability to collaborate effectively with diverse populations.

Aufgaben

• Provide fiscal and administrative support in the Department of Psychiatry.
• Manage expenditures and reconcile operating ledgers monthly.
• Review invoices and packing slips; support audits as needed.
• Process travel reimbursements and cost transfers.
• Coordinate research supply orders and maintain Excel spreadsheets.
• Ensure compliance with funding requirements and confidentiality.
• Liaise with Disbursements, Facilities and Telecommunication offices.

Kenntnisse

Ledger reconciliation

Computer skills

Spreadsheet development

Data entry

Clear communication

Problem solving

Prioritization

Procurement transactions

Policy interpretation

Disbursement processes

Database skills

MS Word & MS Excel

Oracle Financial Cloud knowledge

UCSD policies & procedures

Collaboration & diplomacy

SOP creation & revision

Human subject payments oversight

Tools

Oracle Financial Cloud (OFC)

UCPath Business Analytics Hub (BAH)

Kuali Research (KR)

Concur

ANAPLAN PIPER

Blink

AccessLink

Jobbeschreibung

The UC San Diego Department of Psychiatry seeks a Project Assistant III to provide fiscal and administrative support across HNRP-CMCR. Under supervision, you will manage expenditures, reconcile ledgers, prepare cost transfers, and develop Excel spreadsheets to support research projects.

This hybrid role requires strong accounting knowledge, data entry skills, and the ability to work with multiple offices, labs, and investigators while maintaining confidentiality.