Hybrid Project Assistant III – Finance & Grants

University of California San Diego; San Diego (CA); Hybrid; USD 43,000 - 61,000; Full time

Job summary

UC San Diego’s Department of Psychiatry seeks a Project Assistant III to provide fiscal and administrative support in a hybrid capacity, combining on-site work at Hillcrest with remote tasks.

The role involves managing expenditures, reconciling ledgers, processing travel reimbursements, and assisting with contracts, grants, and research-related financial operations. Strong attention to detail and confidentiality are essential.

Qualifications

• Experience monitoring expenditures and reconciling ledgers monthly using Transaction Sampling.
• Strong computer skills and proficiency in spreadsheets.
• Excellent communication with staff, faculty and the public, with confidentiality.
• Ability to identify problems, propose solutions and take corrective action.

Responsibilities

• Provide fiscal and administrative support in Psychiatry.
• Manage expenditures and reconcile operating ledgers monthly.
• Serve as office of record for audit documentation and compliance.
• Process business transactions including cost transfers and reimbursements.
• Develop and maintain Excel spreadsheets; interpret policies related to contracts and grants.

Skills

Expenditure monitoring

Spreadsheet development

Communication skills

Problem solving

Confidentiality

Prioritization under interruptions

Tools

Oracle Financial Cloud

UCPath BA

Kuali Research

Concur

ANAPLAN PIPER

Job description

UC San Diego’s Department of Psychiatry seeks a Project Assistant III to provide fiscal and administrative support in a hybrid capacity, combining on-site work at Hillcrest with remote tasks.

The role involves managing expenditures, reconciling ledgers, processing travel reimbursements, and assisting with contracts, grants, and research-related financial operations. Strong attention to detail and confidentiality are essential.