Hybrid Research Administrator III - Grants & Compliance

Fred Hutchinson Cancer Research Center; Seattle (WA); Hybrid; USD 84,000 - 127,000; Full time

Job summary

Fred Hutchinson Cancer Center is seeking a Research Administrator (RA) III to provide comprehensive administration for sponsored projects in the Translational Science and Therapeutics Division. You will support faculty, oversee pre- and post-award activities, and ensure compliance with institutional policies.

The role blends on-site and remote work with a minimum three days per week on campus, offering collaboration across teams and opportunities to influence research operations at a leading

Qualifications

• Bachelor's Degree or 3 years relevant experience.
• Minimum of one year experience managing federal and/or non-federal sponsored research.
• Advanced proficiency with Microsoft Office Suite and Adobe Acrobat Pro.
• Working knowledge of Excel formulas and Pivot Tables.
• Ability to edit SharePoint sites or basic web pages.
• Knowledge/prior experience with Enterprise Software Systems.
• Ability to source data from systems and generate customized reports.
• Efficiently planning, organizing, and prioritizing your work as well as that of others.
• Ability to tailor communications to specific audiences.
• Ability to navigate complex internal systems and departments.
• Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.).
• Basic knowledge of accounting terminology.
• Knowledge of relevant regulatory guidelines such as IRB, IACUC, MAU.
• Prior experience or exposure to grant writing/applications.
• Proactive, can anticipate needs, and set and meet deadlines.

Responsibilities

• Provide comprehensive pre- and post-award research administration support for sponsored funding from federal, foundation, industry, nonprofit, and institutional sources, supporting projects from proposal development through award closeout.
• Lead grant proposal development and submission activities, including coordinating timelines, preparing and reviewing budgets, completing non-scientific application components, and securing required institutional approvals.
• Manage post-award financial and administrative activities, including award review, project setup, budget monitoring and forecasting, compliance oversight, financial reporting, and closeout for complex portfolios that may include multi-site projects and subawards.
• Perform financial reconciliation and advanced analysis to ensure appropriate cost allocability and allowability, identify and resolve discrepancies, develop actionable recommendations, generate customized reports, and elevate issues as appropriate.
• Monitor faculty effort and cost-sharing commitments and manage ongoing and annual effort planning and reporting in accordance with sponsor and Fred Hutch requirements.
• Provide regulatory and compliance support by advising investigators on non-scientific portions of applications and renewals, managing submission timelines, and ensuring completion of required documentation.
• Support strategic and programmatic planning efforts, including financial forecasting, portfolio analysis, and program growth initiatives.
• Provide operational and administrative support, including serving as a procurement liaison, placing and approving orders for supplies and equipment, processing purchasing and expense transactions, and coordinating equipment maintenance and service needs.
• Assist with HR‑related processes such as onboarding and offboarding, recruitment coordination, and performance review support, and collaborate with internal partners on behalf of supported faculty.
• Contribute as an engaged and collaborative team member within the Translational Science and Therapeutics Division by participating in team activities, providing coverage for colleagues as needed, and supporting the mission and values of Fred Hutch

Skills

Budget management

Organizational skills

Communication skills

Project management

Independent/work autonomously

Education

Bachelor's Degree or 3 years relevant experience

Tools

Microsoft Office

Adobe Acrobat Pro

SharePoint

Enterprise Software Systems

Job description

Fred Hutchinson Cancer Center is seeking a Research Administrator (RA) III to provide comprehensive administration for sponsored projects in the Translational Science and Therapeutics Division. You will support faculty, oversee pre- and post-award activities, and ensure compliance with institutional policies.

The role blends on-site and remote work with a minimum three days per week on campus, offering collaboration across teams and opportunities to influence research operations at a leading