Research Administrator - Genetics

Boston Children’s Hospital; Boston (MA); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Boston Children’s Hospital is seeking a Research Administrator in the Genetics Division. The hybrid role supports principal investigators with pre-award activities, grant submissions, and financial reporting to ensure regulatory compliance and timely renewals.

The position requires a Bachelor's degree (preferred) and about 1 year of research admin or financial experience, with strong communication and Excel skills to manage sponsors and internal offices effectively.

Qualifications

• Bachelor's degree preferred.
• 1 year of research administrative or financial experience.
• Strong verbal and written communication skills.
• Advanced proficiency with Microsoft Office and Excel.

Responsibilities

• Assists in pre-award functions such as preparing grant applications and ensuring sponsor guidelines compliance.
• Coordinates collection of grant materials and institutional reviews for timely submissions.
• Prepares financial transactions and approves purchase requisitions per policy.
• Interacts with Research Administration, Research Finance, Accounts Payable to resolve issues.
• Reviews financial reports to monitor grant expenses and assist PIs with spending plans.
• Supports grant/award renewals and closeout processes; participates in trainings.

Skills

Verbal communication

Written communication

Education

Bachelor's degree

Tools

Microsoft Excel

Job description

Department Summary

Our team in the Genetics Division is dynamic, collaborative, and highly engaged, providing essential support to principal investigators conducting groundbreaking research in genetics. We thrive in a fast-paced environment where every team member plays an important role in our collective success. The Genetics Division is looking for a Research Administrator who will be excited to contribute to our team's mission, help us manage the growing demands of our work, and be an integral part of our innovative and supportive culture.

Hybrid position requiring 2 days a week onsite

Key Responsibilities

• Assists in pre-award functions such as preparing grant applications to ensure conformity with relevant sponsor guidelines, regulations, and hospital policy. Coordinates collection of grant application materials and receipt of institutional reviews and approvals to ensure timely submission. May assist in budget preparation as needed.
• Prepares financial transactions, such as employee travel and other reimbursements, and approves purchase requisitions in accordance with sponsor and hospital policy.
• Works with appropriate institutional central offices (Research Administration, Research Finance, Accounts Payable, etc.) to troubleshoot and resolve matters.
• Assists in the review of financial reports to monitor grant expenses to ensure compliance with sponsored award terms/conditions. Assists in preparing effort and financial reports for Principal Investigators to assist them in monitoring spending rates and planning for future spending needs.
• Participates in timely grant/award renewal process and the orderly closeout of sponsored activities.
• Attends institutional training to keep skills current and knowledge up-to-date on sponsor regulations, Hospital policies, and emerging technologies.

Minimum Qualifications

Education:

• High School Diploma/GED required, Bachelor's Degree preferred.

Experience

• Bachelor's degree and 1 year of research administrative or financial experience
• Strong verbal and written communication skills in order to effectively resolve issues and mediate fair solutions.
• Advanced proficiency with Microsoft Office and database applications, specifically Excel.