Hybrid Research Administration & Grants Analyst

University of California, Los Angeles; Los Angeles (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

The University of California, Los Angeles is seeking a Research Administrative Analyst to support the Center for Domain-Specific Computing and related grants. The position is onsite during initial training and may move to a hybrid schedule based on business needs.

Under the Director, you will manage funds, monitor expenditures, coordinate travel and reimbursements, process purchase orders, and assist with visa applications.

Qualifications

• Fund management/contracts/grants experience is required.
• Knowledge of DARPA, NSF contracting procedures and proposal processes.
• Ability for financial analysis, budgeting, forecasting and administration; proficiency in budgeting software and Excel.
• Technical writing and editing skills; use of text processing tools.
• Knowledge of UCLA general ledger and contracting accounting systems; experience with BruinBuy Plus and Concur Travel Express.
• Strong communication with sponsors, faculty, staff, students and university entities.
• Analytical thinking: define problems and propose solutions.

Responsibilities

• Oversees fund management, cost reporting, and grant compliance.
• Prepare annual reviews, reports, and briefings.
• Administers multiple research grants tied to CDSC and VAST lab.
• Handles travel, reimbursements, purchase orders via Bruin Buy Plus and Concur.
• Arrange visas, hotels, catering, and AV equipment; manage mail and packages.
• Coordinate meetings, seminars and course evaluations.
• Ensure graduate student appointments and funding quarterly.
• Provide administrative support to the Center Director.

Skills

Grants management

DARPA/NSF contracting procedures

Financial budgeting & Excel

Technical writing & editing

BruinBuy Plus & Concur

Sponsor communications

Analytical problem solving

Education

Bachelor's Degree in related area

Tools

Bruin Buy Plus

Concur Travel Express

Excel

Job description

The University of California, Los Angeles is seeking a Research Administrative Analyst to support the Center for Domain-Specific Computing and related grants. The position is onsite during initial training and may move to a hybrid schedule based on business needs.

Under the Director, you will manage funds, monitor expenditures, coordinate travel and reimbursements, process purchase orders, and assist with visa applications.