Research Administrative Analyst

The Regents of the University of California on behalf of their Los Angeles Campus; Los Angeles (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

The Regents of the University of California on behalf of their Los Angeles Campus is seeking a Research Administrative Analyst to support the CDSC and related labs. You will manage funds, monitor grants, and handle travel, reimbursements and purchase orders with Bruin Buy Plus and Concur Travel Express, coordinating with faculty and sponsors.

Initial training is onsite, followed by hybrid scheduling as needed.

Qualifications

• Fund management/contracts/grants experience (Required).
• Knowledge of DARPA, NSF, and other government contracting procedures.
• Budgeting and administration for contracts; proficiency in Excel.
• Demonstrated technical writing and editing skills.
• Familiarity with UCLA general ledger and contracting systems; BruinBuy Plus & Concur Travel Express.
• Strong communication with sponsors, faculty, staff and students.
• Analytical ability to identify issues and propose solutions.

Responsibilities

• Lead administrative duties including travel, reimbursements and PO processing.
• Ensure proper appointment and funding of graduate student researchers each quarter.
• Prepare course evaluations and coordinate meetings, seminars and workshops.
• Interact with government and industrial sponsors and university entities.

Skills

Fund management

Contracting procedures (DARPA/NSF)

Budgeting & administration

Excel budgeting

Technical writing & editing

Strong communication

Analytical problem solving

Education

Bachelor's Degree in related area

Tools

BruinBuy Plus

Concur Travel Express

Job description

Department Summary

The Computer Science Department strives for excellence in creating, applying, and imparting knowledge in computer science and engineering through comprehensive educational programs, research in collaboration with industry and government, dissemination through scholarly publications, and service to professional societies, the community, the state, and the nation.

Position Summary

During the period of initial training which could last up to 6 months, the position is fully onsite. After training has been successfully completed, the position will be eligible for a hybrid schedule based on business needs. Under minimal supervision from the Director of the Center for Domain-Specific Computing (CDSC), the Research Administrative Analyst performs critical tasks that ensure the productivity, effectiveness and success of the multi-faculty Center, currently supported by a consortium of industrial partners from major technology companies as well as federal grants. The position acts as a key point-of-contact for the Center; interprets and implements university financial policies; monitors expenditures and analyzes cost reports; uses good communication skills to plan and coordinate annual reviews; monitors grants to ensure compliance with reporting requirements; participates in the preparation and submission of reports, grants, overviews, briefings, etc. Incumbent is also responsible for the administration of several other research grants from both government and industry associated with the Center's director in his parallel role as the head of the VAST (VLSI architecture synthesis & technology) Laboratory. In addition to fund management, the Analyst will provide administrative support to the Director in his role as a Professor. They are expected to lead administrative duties such as making travel arrangements, processing reimbursements, and processing purchase orders for lab and office supplies using Bruin Buy Plus and Concur, processing visa applications for foreign visitors, arranging hotel accommodations, catering, and audio visual equipment, photocopying, receive/distribute packages & mail to faculty, students and staff, coordinate meetings/seminars/workshops as needed, prepare course evaluations each quarter, type correspondence for faculty. The Analyst will ensure that the professor's graduate student researchers are properly appointed and funded every quarter by submitting requests to the appropriate team. Additional duties as assigned.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Fund management/contracts/grants experience (Required)
• 1. Demonstrate or acquire knowledge of DARPA, NSF, and other government agency contracting procedures, including proposal preparation and submission, contract reporting and contract cost collection. (Required)
• 2. The ability for financial analysis, budgeting, forecasting and administration for contracts; Proficiency in use of computer programs/tools related to financial budgeting and projection, such as Excel. (Required)
• 3. Demonstrated skills in technical writing and editing. Use of appropriate text processing applications. (Required)
• 4. Knowledge of basic accounting principles, and specifically, UCLA's general ledger and contracting accounting systems. Also skill in using university online systems such as BruinBuy Plus and Concur Travel Express. (Preferred)
• 5. Good communication skills to interact professionally with government and industrial sponsors, faculty, research team members, departmental staff, graduate students and various university entities. (Preferred)
• 6. Skill in analyzing information, defining problems or objectives, identifying relevant concerns, forming conclusions, and proposing alternatives and solutions. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in related area and/or equivalent combination of education and experience/training (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8:00 a.m. to 5:00 p.m.

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Research%20Administrator%202%20CX%20(40083773)