Research Administrative Analyst

UCLA; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

UCLA seeks a Research Administrative Analyst to support the Center for Domain-Specific Computing (CDSC). The role begins onsite with up to six months of training and may move to a hybrid schedule later.

You will interpret university financial policies, monitor expenditures, and ensure grant compliance for multiple sponsors. Responsibilities include travel administration, reimbursements, and coordinating procurements via Bruin Buy Plus and Concur, while supporting faculty and graduate researchers

Qualifications

• Fund management/contracts/grants experience (Required)
• Knowledge of DARPA, NSF, and other government contracting procedures (Required)
• Financial analysis, budgeting, forecasting and contract administration; Excel proficiency (Required)
• Technical writing and editing skills (Required)
• Knowledge of UCLA general ledger and contracting systems; Bruin Buy Plus and Concur Travel Express (Preferred)
• Good communication with sponsors, faculty, and staff (Preferred)
• Analytical problem solving and decision making (Required)

Responsibilities

• Serve as key contact for the CDSC; interpret and implement university financial policies
• Monitor expenditures and analyze cost reports across multiple grants
• Prepare and submit reports, grants, overviews, and briefings
• Lead travel arrangements, reimbursements, and purchase orders via Bruin Buy Plus and Concur
• Arrange visa applications, hotel accommodations, catering, and AV equipment
• Ensure graduate researchers are appointed and funded each quarter

Skills

Fund management

Grants administration

Budgeting

Financial analysis

Communication skills

Education

Bachelor's Degree in related area

Tools

Bruin Buy Plus

Concur Travel Express

Excel

Job description

Department Summary

The Computer Science Department strives for excellence in creating, applying, and imparting knowledge in computer science and engineering through comprehensive educational programs, research in collaboration with industry and government, dissemination through scholarly publications, and service to professional societies, the community, the state, and the nation.

Department Summary

The Computer Science Department strives for excellence in creating, applying, and imparting knowledge in computer science and engineering through comprehensive educational programs, research in collaboration with industry and government, dissemination through scholarly publications, and service to professional societies, the community, the state, and the nation.

Position Summary

During the period of initial training which could last up to 6 months, the position is fully onsite. After training has been successfully completed, the position will be eligible for a hybrid schedule based on business needs. Under minimal supervision from the Director of the Center for Domain-Specific Computing (CDSC), the Research Administrative Analyst performs critical tasks that ensure the productivity, effectiveness and success of the multi-faculty Center, currently supported by a consortium of industrial partners from major technology companies as well as federal grants. The position acts as a key point-of-contact for the Center; interprets and implements university financial policies; monitors expenditures and analyzes cost reports; uses good communication skills to plan and coordinate annual reviews; monitors grants to ensure compliance with reporting requirements; participates in the preparation and submission of reports, grants, overviews, briefings, etc. Incumbent is also responsible for the administration of several other research grants from both government and industry associated with the Center’s director in his parallel role as the head of the VAST (VLSI architecture synthesis & technology) Laboratory. In addition to fund management, the Analyst will provide administrative support to the Director in his role as a Professor. They are expected to lead administrative duties such as making travel arrangements, processing reimbursements, and processing purchase orders for lab and office supplies using Bruin Buy Plus and Concur, processing visa applications for foreign visitors, arranging hotel accommodations, catering, and audio visual equipment, photocopying, receive/distribute packages & mail to faculty, students and staff, coordinate meetings/seminars/workshops as needed, prepare course evaluations each quarter, type correspondence for faculty. The Analyst will ensure that the professor's graduate student researchers are properly appointed and funded every quarter by submitting requests to the appropriate team. Additional duties as assigned.

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Fund management/contracts/grants experience (Required)
• 1. Demonstrate or acquire knowledge of DARPA, NSF, and other government agency contracting procedures, including proposal preparation and submission, contract reporting and contract cost collection. (Required)
• 2. The ability for financial analysis, budgeting, forecasting and administration for contracts; Proficiency in use of computer programs/tools related to financial budgeting and projection, such as Excel. (Required)
• 3. Demonstrated skills in technical writing and editing. Use of appropriate text processing applications. (Required)
• 4. Knowledge of basic accounting principles, and specifically, UCLA's general ledger and contracting accounting systems. Also skill in using university online systems such as BruinBuy Plus and Concur Travel Express. (Preferred)
• 5. Good communication skills to interact professionally with government and industrial sponsors, faculty, research team members, departmental staff, graduate students and various university entities. (Preferred)
• 6. Skill in analyzing information, defining problems or objectives, identifying relevant concerns, formulating conclusions, and proposing alternatives and solutions. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in related area and/or equivalent combination of education and experience/training (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8:00 a.m. to 5:00 p.m.

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Research%20Administrator%202%20CX%20(40083773)